Penn State
AdministrativeSupportManager
“Administrative Support Manager at Penn State. Skills: Budget oversight, Administrative supervision, Board coordination. Oversee office budget income and expenditures. Deposit checks”
Industry & Context.
Background check required
What They're Looking For.
Must Have
Excellent leadership skills, Excellent communication skills, Excellent management skills
What You'll Do.
Oversee office budget income and expenditures
Approve financial transactions
Reconcile financial transactions
Prepare monthly budget reports
Prepare annual operating budget
Analyze annual operating budget
Prepare two-year budget plan
Assist with confidential materials
Manage administrative support assistant
Supervise administrative support assistant
Serve as key/card swipe custodian
Submit Hire Exception Requests
Submit job requisitions
Provide admin support for job searches
Onboard exiting staff
Offboard exiting staff
Compile data relating to technology disclosures
Compile data relating to licenses
Compile data relating to patent applications
Compile data relating to patents issued
Compile data relating to licensing revenue
Compile data relating to patent expenses
Compile data relating to reimbursements
Submit AUTM annual survey
Update databases on start-up companies
Update databases on companies with equity
Obtain signatures for equity approval
Submit requests to expand funds
Submit requests to transfer funds
Coordinate PSRF Board meetings
Coordinate PSRF conference calls
Develop agendas for meetings
Develop meeting scripts
Order meals for meetings
Order refreshments for meetings
Take minutes for meetings
Process travel reimbursements for Board
Maintain records of Board membership
Maintain records of committees' memberships
Maintain records of officers
Maintain records of minutes
Maintain records of communications
Maintain records of resolutions passed
Answer questions for Board of Directors
Provide information for Board of Directors
Answer questions for Officers
Provide information for Officers
Maintain PSRF Board Portal
Organize PSRF Board Portal
Draft email communications
Draft letters to prospective Board members
Draft letters to new Board members
Draft authorization memos for PSRF signature
Draft PSRF check requests
Provide Committee Support for PSRF sub-committees
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Work with assigned staff
Communication Scope
Confidential communication
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