HITACHI RAIL HONOLULU JV
AdministrativeSupport
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Support at HITACHI RAIL HONOLULU JV. Skills: Administrative Support, Project reporting, Document management. Foster positive work environment. Model professional behavior”
Industry & Context.
Analytical skills; Prioritizing multiple tasks; Handle critical situations
Work early hours, Work extended hours
What They're Looking For.
Must Have
3+ years Administrative Assistant, 5+ years office environment, Proficiency Microsoft 365, Protect sensitive information, Organizational skills, Analytical skills, Prioritizing multiple tasks, Communicate effectively across departments, Communicate at various organizational levels, Work independently, Work collaboratively, Understanding administrative practices, Understanding business English, Understanding office procedures, Typing proficiency 60 WPM
Nice to Have
Experience research, Experience reporting, Experience summarization techniques, Learn new tasks quickly, Learn new software quickly, Interpersonal skills, Verbal communication skills, Written communication skills, Interact with cross-functional teams, Interact with external partners, Handle critical situations efficiently, Create complex calculations in Excel
What You'll Do.
Foster positive work environment
Model professional behavior
Create activity boards
Update activity boards
Provide project reporting
Provide project updates
Ensure clear communication
Ensure strategic alignment
Ensure effective reporting
Administer project activities
Administer contract activities
Analyze contract activities
Maintain contract records
Collect risk-based inspection data
Organize risk-based inspection data
Collect Roadway Work Protection data
Organize Roadway Work Protection data
Monitor purchase order balances
Monitor expense reports
Monitor budget tracking
Assist maintenance invoice processing
Gather supporting documentation
Oversee project document control
Oversee project document management
Track project contract requirements
Monitor project contract requirements
Track correspondence logs
Monitor correspondence logs
Coordinate maintenance for fleet vehicles
Coordinate maintenance for service vehicles
Coordinate maintenance for cranes
Coordinate maintenance for fire extinguishers
Maintain accurate records
Conduct quality checks
Handle demand requisitions
Handle associated pre-purchase requests
Manage Voyager Fleet credit cards
Prepare printed materials
Coordinate onsite events
Coordinate offsite events
Coordinate food orders
Coordinate drink orders
Fill out reimbursement forms
Fill out associated paperwork
Schedule department meetings
Prepare meeting agendas
Follow up on outstanding items
Maintain office supplies
Maintain correspondence
Ensure SharePoint documentation current
Ensure SharePoint documentation organized
Conduct documentation reviews
Review office procedures
Edit office procedures
Implement office procedures
Manage filing systems
Perform other responsibilities
How You'll Work.
Team & Collaboration
Across multiple departments; At various organizational levels; Cross-functional teams; External partners
Communication Scope
Project reporting; Effective reporting; Clear communication; Verbal communication; Written communication
Process & Methodology
Project reporting, Contract administration, Document control, Project document management
Full Job Description
**Location:** Pearl City, Hawaii, United States **Job ID:** R0131861 **Date Posted:** 2026-06-02 **Company Name:** HITACHI RAIL HONOLULU JV **Profession (Job Category):** Administration & Facilities **Job Schedule:** Full time **Remote:** No **About Us** A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in. **Job Description:** **Hitachi Rail** is looking for an enthusiastic self-motivated **Administrative Support** person who thrives in a fast-paced environment. The position is based in **Pearl City, HI.** **Primary Responsibilities:** _**Administrative Support:**_ * Foster a positive, professional work environment and model professional behavior. * Create and update Office 365 Planner activity boards. * Provide the Directors with detailed project reporting and updates. * Serving as a liaison between the Director and Deputy Director and the Head of Maintenance, the Head of Operations, Rail System Safety, and departmental managers to ensure clear communication, strategic alignment, and effective reporting. * Administer project and contract activities, including analysis and record maintenance. * Collect and organize risk-based inspection data monthly. * Collect and organize Roadway Work Protection data quarterly. * Monitor purchase order balances, invoices, expense reports, and budget tracking. * Assist in maintenance invoice processing by gathering supporting documentation. * Oversee project document control and management. * Track and monitor project contract requirements and correspondence logs. * Coordinate maintenance for fleet vehicles, service vehicles, cranes, fire extinguishers, etc. with accurate record keeping. * Process work or
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