McGill University
AdministrativeStudentAffairsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Student Affairs Coordinator at McGill University. Skills: Student support, Administrative coordination, Policy resource. Provide administrative support. Provide secretarial support”
Industry & Context.
Resolve problems
On-site 4 days/week, Authorized to work in Canada, Willing to work in Quebec
What They're Looking For.
Must Have
4 Years Related Experience, DEP - Secretarial Studies
Nice to Have
Knowledge with DCU, Knowledge with SLATE, Knowledge with MyProgress, Knowledge with Ministry Brevet application submission
What You'll Do.
Provide administrative support
Provide secretarial support
Ensure smooth unit operations
Manage unit documents and files
Act as resource for policies
Coordinate admission activities
Coordinate advanced standing activities
Coordinate readmission activities
Coordinate examination activities
Coordinate registration activities
Coordinate Brevet Certification activities
Coordinate graduation activities
Resolve student file problems
Resolve Brevet Application problems
Resolve credit transfer problems
Edit documents for grammar
Edit documents for accuracy
Administer unit accounts
Resolve problems within responsibility area
Consult relevant documentation
Liaise with resource persons
Assist Supervisor with inquiries
Assist Supervisor with admissions
Assist Supervisor with registration
Assist Administrator with forms
Assist academic advisors
Prepare student files
Coordinate student interviews
Schedule student interviews
Coordinate award applications
Coordinate scholarship applications
Coordinate fellowship applications
Provide information on procedures
Provide information on deadlines
Verify student file completeness
Link with admission process
Ensure scholarships entered on records
Compile timetable information
Verify timetable information
Update calendar entries
Coordinate submission to scheduling system
Maintain calendar file
Maintain program file
Maintain student file
Maintain graduate file
Coordinate grade submission
Coordinate grade revision requests
Coordinate deferred exams
Follow up on meetings
Identify graduating student files
Verify graduating student files
Prepare diploma request forms
Prepare graduating student lists
Prepare convocation documents
Assist with convocation
How You'll Work.
Team & Collaboration
Work independently; Work as part of team; Support faculty; Support academic advisors
Communication Scope
Communicate clearly; Communicate effectively
Full Job Description
**Please refer to the[How to Apply for a Job (for External Candidates)](https://www.mcgill.ca/hr/files/hr/apply_at_mcgill_university_-_guide_for_external_candidates_en.pdf) job aid for instructions on how to apply.** **If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).** **Job Descriptions:** Under the direction of the immediate supervisor, provides administrative and secretarial support for administrative and student affairs activities. Participates in ensuring the smooth functioning of the unit’s operations. Responsible for documents and files of unit. Acts as resource person for policies and procedures. Coordinates activities related to admission, advanced standing, readmission, examinations, registration, Brevet Certification, and graduation. Advises students and resolves problems in relation to their files and Brevet Applications and credit transfer. Edits documents for grammar and accuracy. Administers unit accounts. **Major Duties and Responsibilities:** * Acts as a resource person regarding academic and administrative policies and procedures. Resolves problems within the area of responsibility. Consults relevant documentation and liaises with appropriate internal and external resource persons to obtain and provide information on diverse and complex issues. * Assists the Student Affairs Supervisor in addressing students’ inquiries, admissions and registration. Assists the Student Affairs Administrator in completing and approving forms concerning course or program changes, interdepartmental or interuniversity registration and transfers, and internship programs. * Assists academic advisors in relation to matters such as equivalencies, recognition of courses from other institutions, transfer of credits, and probationary status. Prepares and ve
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