LLNL
Research
AdministrativeSpecialist-LaserSystemsEngineering&OperationsDivision
Neural analysis suggests this role is
optimal for mid candidates.
“Administrative Specialist - Laser Systems Engineering & Operations Division at LLNL. Skills: Administrative coordination, Operational support, Logistics coordination. Provide administrative coordination and operational support. Coordinate interview logistics”
Industry & Context.
U. S. citizenship, Security clearance
What They're Looking For.
Must Have
Ability to obtain and maintain a U. S. DOE Q-level security clearance, Specialized and advanced administrative support experience, Experience coordinating multiple tasks with conflicting priorities, Advanced experience using Microsoft Office applications, Effective organizational skills, Excellent interpersonal and communication skills, Experience handling sensitive or confidential information, Ability to work independently and as part of a team
Nice to Have
Experience supporting recruiting, onboarding, offboarding, meetings, events, or workforce-related administrative processes, Experience in a large technical, operational, or matrixed organization, Experience coordinating travel, reimbursements, badging, interview logistics, or employee support activities, Experience maintaining shared trackers, status reports, and administrative records, Experience providing backup support across multiple administrative functions, Knowledge of Laboratory administrative systems, practices, and procedures
What You'll Do.
Provide administrative coordination and operational support
Coordinate interview logistics
Manage complex calendars
Determine scheduling priorities
Support onboarding activities
Coordinate checklists and administrative steps
Support offboarding activities
Coordinate administrative closeout steps
Coordinate shared administrative trackers
Maintain administrative files and records
Act as a primary contact
Provide surge support
Respond to administrative inquiries
Route issues to appropriate team member
Identify opportunities to improve efficiency
Improve consistency and customer service
How You'll Work.
Team & Collaboration
Division office team; Partner organizations; Multiple components
Full Job Description
Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. We have an opening for an Administrative Specialist to support the Laser Systems Engineering and Operations (LSEO) Division within the Engineering Directorate. LSEO is a large and dynamic division of more than 700 employees with substantial administrative, workforce, and operational support needs across a broad range of activities. You will provide high-volume administrative coordination and transactional support to the division office and administrative team. This role will support recruiting logistics, onboarding and offboarding coordination, meeting and event logistics, records and tracker maintenance, awards and recognition support, and general office operations. You will work closely with the Division Administrator, Hiring and Scholar Administrator, Executive Assistant, Timekeeper, Hiring Coordinator, Business Analyst, and division supervisors to help ensure efficient day-to-day administrative operations. This position is in the Laser Systems Engineering and Operations (LSEO) Division, within the Engineering Directorate. This position requires full-time on-site presence due to the nature of the work. In this role, you will * Provide administrative coordination and operational support for division office activities, priorities, and shared administrative processes with conflicting priorities. * Coordinate interview logistics with multiple components, including scheduling support, managing complex calendars wh
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