LLNL
Research
AdministrativeSpecialistIV
“Administrative Specialist IV at LLNL. Skills: Administrative support, Calendar management, Meeting coordination, Travel arrangements. Perform complex administrative work. Support department operations”
Industry & Context.
Problem-solving skills; Anticipate problems; Identify problems; Recommend solutions
U. S. citizenship, Security clearance, DOE Q-level clearance, Federal background investigation, Random drug testing, Post-offer drug test, Restrictions on wireless devices, Work in Limited Areas
What They're Looking For.
Must Have
Secure and maintain U. S. DOE Q-level security clearance, U. S. citizenship, Advanced administrative experience, Accurate keyboarding skills, Advanced editing skills, Advanced grammar skills, Advanced proofreading skills, Advanced organizational skills, Work under minimal supervision, Work in multitask environment, Handle rapidly changing priorities, Handle deadlines, Handle frequent interruptions, Excellent interpersonal skills, Excellent communication skills, Excellent presentation skills, Effective problem-solving skills, Exercise discretion, Exercise sound judgment, Anticipate administrative problems, Identify administrative problems, Recommend administrative solutions, Handle sensitive business information, Handle sensitive personnel interactions, Significant experience managing data collection, Significant experience tracking progress, Significant experience resolving issues, Significant experience preparing complex reports, Experience coordinating domestic travel, Experience coordinating international travel, Prepare travel itineraries, Make transportation reservations, Make lodging reservations, Ensure travel compliance, Significant computer experience, Learn new software quickly
Nice to Have
Experience using Microsoft Teams, Experience using SharePoint, Experience supporting hiring activities, Coordinate interviews, Prepare hiring materials, Communicate with candidates, Assist with onboarding logistics
What You'll Do.
Perform complex administrative work
Support department operations
Provide support to personnel
Serve as resource for administrative matters
Interpret institutional policies
Interpret organizational policies
Interpret administrative policies
Interpret institutional procedures
Interpret organizational procedures
Interpret administrative procedures
Represent management in daily tasks
Communicate information
Disseminate information
Coordinate activities involving multiple components
Coordinate activities involving multiple projects
Coordinate activities involving multiple stakeholders
Manage complex calendars
Determine scheduling priorities
Resolve calendar conflicts
Prepare administrative material
Compose administrative material
Establish presentations
Maintain presentations
Establish spreadsheets
Maintain spreadsheets
Establish tracking systems
Maintain tracking systems
Establish filing systems
Maintain filing systems
Organize facility tours
Coordinate facility tours
Coordinate itineraries
Coordinate external visits
Verify security clearances
Screen telephone calls
Prioritize telephone calls
Make appropriate referrals
Follow through on requests
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Interact with multi-disciplinary workforce; Represent organization with management; Represent organization with stakeholders
Communication Scope
Interpersonal skills; Communication skills; Presentation skills
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