LLNL
Research
AdministrativeSpecialistIV
“Administrative Specialist IV at LLNL. Skills: Administrative support, Calendar management, Meeting coordination, Travel coordination. Provide support to personnel. Serve as resource for administrative matters”
Industry & Context.
Problem-solving skills; Anticipate problems; Identify problems; Recommend actions; Recommend solutions; Resolve complex administrative problems
U. S. DOE Q-level security clearance, U. S. citizenship, Federal background investigation, Random drug testing, Post-offer, pre-employment drug test, Restrictions on mobile devices in Limited Areas, Work in Limited Areas
What They're Looking For.
Must Have
Ability to secure and maintain a U. S. DOE Q-level security clearance, Advanced administrative experience, Accurate keyboarding, editing, grammar, and proofreading skills, Advanced organizational skills, Experience working under minimal supervision, Experience in a multitask environment, Excellent interpersonal skills, Excellent communication skills, Excellent presentation skills, Effective problem-solving skills, Experience exercising discretion and sound judgment, Experience handling sensitive business information, Significant experience managing data collection, Significant experience tracking progress, Significant experience resolving issues, Significant experience preparing complex reports, Experience coordinating domestic and international travel arrangements, Experience preparing travel itineraries, Experience making transportation and lodging reservations, Experience ensuring travel compliance, Significant experience with computers, Ability to learn new software quickly, U. S. citizenship
Nice to Have
Experience using Microsoft Teams, Experience using SharePoint, Experience supporting hiring activities, Experience coordinating interviews, Experience preparing hiring materials, Experience communicating with candidates, Experience assisting with onboarding logistics
What You'll Do.
Provide support to personnel
Serve as resource for administrative matters
Interpret institutional policies
Interpret organizational policies
Interpret administrative policies
Interpret administrative procedures
Represent management in daily tasks
Communicate information
Disseminate information
Coordinate activities involving multiple components
Coordinate activities involving multiple projects
Coordinate activities involving multiple stakeholders
Manage complex calendars
Determine scheduling priorities
Resolve calendar conflicts
Prepare administrative material
Compose administrative material
Establish complex reports
Maintain complex reports
Establish presentations
Maintain presentations
Establish spreadsheets
Maintain spreadsheets
Establish tracking systems
Maintain tracking systems
Establish filing systems
Maintain filing systems
Plan department events
Organize department events
Coordinate department events
Organize division events
Coordinate division events
Organize facility tours
Coordinate facility tours
Coordinate itineraries
Coordinate external visits
Verify security clearances
Screen telephone calls
Prioritize telephone calls
Make appropriate referrals
Follow through on requests
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Interact with multi-disciplinary workforce; Represent organization with management; Represent organization with stakeholders
Communication Scope
Interpersonal skills; Communication skills; Presentation skills
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