AdministrativeSpecialist

**JOB TITLE** Administrative Specialist **LOCATION** Worcester **DEPARTMENT NAME** Social Science & Policy Studies **DIVISION NAME** Worcester Polytechnic Institute - WPI **JOB DESCRIPTION SUMMARY** Reporting to the Department Head of Social Science & Policy Studies, the Administrative Specialist will provide administrative to the Social Science & Policy Studies Office department head, faculty and staff. **JOB DESCRIPTION** **Responsibilities:** * Serve as a confidential administrative assistant to department head, associate department head, program directors, and 25 faculty members. * Use Workday to assist with essential functions of the department, such as hiring work study students, processing payroll for students, submitting invoices from suppliers and contractors for payment. * Assist with main office functions, such as ordering and restocking office supplies as needed/requested; assisting with mail and packages; submitting work orders for maintenance and keys as needed; planning, scheduling, and coordinating catering for departmental functions; replying to email, telephone, or in-person inquiries re: information about SSPS-related academic offerings and programming. * Support faculty with various needs, such as scheduling committee meetings; photocopying, printing, and/or scanning documents; proofreading documents prior to printing; creating targeted email lists and databases as requested by faculty; creating flyers for events. * Work with Marketing and Communications Department to maintain and update department website. Post department-related events and announcements when necessary. * Assist with faculty candidate visits. Help organize candidate interview itinerary. Book travel arrangements, hotel, and limo service. * Record, publish, and maintain minutes of all monthly Faculty Department meetings. * Provide general support to SSPS department visitors. **Requirements:** * Associate’s Degree required * 1-2 years of experience in office setting * Excellent tim