AdministrativeSpecialist

GENERAL DESCRIPTION / PURPOSE: The Administrative Specialist provides direct support to the Human Resources Manager. The Administrative Specialist will manage schedules, coordinate meetings, manage confidential and sensitive correspondence, prepare reports and presentations, facilitate communication between the Department Leader and internal/external stakeholders, and manage multiple priorities in a fast-paced environment. ESSENTIAL JOB FUNCTIONS: Functional & Technical Skills * Provide comprehensive administrative support managing calendars, scheduling meetings, and coordinating travel arrangements. * Serve as the primary point of contact for internal and external stakeholders on behalf of the Department Leader. * Prepare and edit correspondence, reports, presentations, and other documents including materials to support boards, committees, or customers interacting with this department. * Organize and maintain files, records, and department related documentation, ensuring confidentiality and compliance with company policies. * Assist in coordinating department and company-wide initiatives, events, and projects as directed by the Department Leader. * Screen and prioritize emails, phone calls, and requests, ensuring timely follow-up. * Conduct research and compile data for reports and presentations. * Manage expense reports, invoices, and budget tracking for the Department Leader and the broader department as needed. * Collaborate with other department administrative personnel to facilitate communication and workflow efficiency. * Works with HR Business Partners to maintain security of department personnel information. * Works on department related projects as a resource for document creation and other materials. * Create and deliver professional correspondence internal to Loram as well as external on behalf of the Department Leader. * Facilitate contract personnel requisitions; reconcile timecards, emailing vendor, reconciling invoice to purchase order. * Assist and