GE Aerospace
AdministrativeSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Specialist at GE Aerospace. Skills: Legal administration, Calendar management, Travel coordination, Confidentiality. Assist with calendar management. Coordinate daily activities”
Industry & Context.
Troubleshoot conflicts; Create solutions
Domestic & internationally travel as needed, Work outside standard business hours, Work evenings, weekends, and holidays as needed
What They're Looking For.
Must Have
Associate's Degree or High School Diploma / GED
Nice to Have
Specific experience with legal administration, Minimum of 5 years’ experience as an administrator, Experience with calendar management and scheduling, Knowledge of general office management, Proficient in Microsoft Software: PowerPoint, Word, Excel and Outlook, Able to run reports in Excel, Access, and other data gathering programs, Input and update data into databases, Able to balance multiple priorities, Able to effectively interact and communicate with senior level management, corporate contacts and external customers, Excellent interpersonal, verbal and written communications including grammatical skills, High attention to detail, Able to quickly identify and prioritize goals, Able to create solutions and meet deadlines, Ability to adapt to changing priorities and schedules, Availability to work outside standard business hours
What You'll Do.
Assist with calendar management
Coordinate daily activities
Prioritize inquiries and requests
Troubleshoot scheduling conflicts
Provide communication bridge
Arrange transportation and lodging
Communicate with supervisors
Process and reconcile T&L expense
Print and submit/mail VAT reports
Keep leader informed of commitments
Follow up appropriately
plan and organize logistical details for meetings
Develop and prepare agendas
Coordinate and attend staff meetings
Prepare and distribute minutes
Maintain filing and records management systems
Maintain office flow procedures
track and coordinate mail and shipments
Acquire and maintain inventory of office supplies and
Support community responsibility events/activities
Identify necessary credentials for access
Ensure proper access to employees and visitors
Protect GE Proprietary information
Comply with government regulations
Manage new hire working space
Report building issues
Communicate necessary information
Maintain office equipment
Report equipment issues
Request service for equipment
Manage contacts using Outlook
Conduct up-to-date database entry
Track and manage highly classified correspondence
Facilitate relationships with key stakeholders
Keep organization charts up to date
Keep phone lists up to date
Keep birthday lists up to date
How You'll Work.
Team & Collaboration
Senior management; Internal stakeholders; Key stakeholders; Globally diverse team
Communication Scope
Written communication; Verbal communication; Grammatical skills
Full Job Description
# ******Job Description Summary****** Position is responsible for providing general administrative support for the Legal team. This role will have direct support to several leaders within the business. The ideal candidate can exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills. # **Job Description** **Roles and Responsibilities:** * Assists with calendar management. Able to coordinate daily activities, prioritize inquires and requests, as well as troubleshoot conflicts. Will work in conjunction with the leader to ensure smooth day-to-day engagements. * Provides a bridge for smooth communication between the leader’s office and internal departments; Able to maintain credibility, trust and support with senior management. * Coordinate travel arrangements; create travel trip itineraries; arrange for transportation, lodging, and other needs while traveling; communicate with supervisors while traveling to ensure that they are fully informed of all issues arising; process and reconcile T&L expense accounts; print and submit/mail VAT reports, if necessary. * Works closely and effectively with the leader to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. * Demonstrated ability to be discreet, flexible, work in a fast-paced environment, deal well with ambiguity. * May be required to schedule, plan and organize logistical details for in-house and off-site meetings, training and events. * Develop and prepare agendas for various departmental meetings; coordinate and attend staff meetings as appropriate; prepare and distribute minutes to appropriate personnel, on an as needed basis. * Maintain filing and records management systems and other office flow procedures which may be confidential. * Prepare, track and coordinate mail and shipments for the organization. Able to effectively acquire and maintain inventory of office supplies and equipment
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