E-verify
AdministrativeSpecialist
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Specialist at E-verify. Skills: Administrative Operations, Budget and Financial Processes, Cross-Functional Communication, Quality, Compliance, and Accreditation. Manages Administrative Operations. Supports Budget and Financial Processes”
What You'll Achieve.
Tracks and reports key performance indicators (KPIs); Supports departmental readiness for site visits and reviews
Industry & Context.
May be exposed to such occupational hazards as communicable diseases, blood borne pathogens, ionizing and non-ionizing radiation, hazardous medications and disoriented or combative patients, or others., Resume/CV, 3 work references with their contact at least one reference should be from a supervisor, Letter of interest, criminal history background check, Employment Eligibility Verification I-9 form, E-Verify
What They're Looking For.
Must Have
Bachelor's Degree in Healthcare Administration, Business Administration, Education, or a related field, At least 2 year(s) of experience in administrative or operational experience in a healthcare or academic setting, Experience with Excel, Workday, DEFINE, UT Market, TCM, and other UT systems
Nice to Have
Experience working in hosptials/clinics, Experience supporting research administration, Experience supporting clinical research grant submissions and project management, Experience with electronic health records (EHR), academic systems (e. g. , MedHub, New Innovations), and compliance platforms
What You'll Do.
Manages Administrative Operations
Supports Budget and Financial Processes
Facilitates Cross-Functional Communication
Contributes to Quality
Provides Administrative Support for Projects
and Professional Development
How You'll Work.
Team & Collaboration
Works closely with researchers, educators, and administrative peers; Serves as liaison between clinical, academic, and administrative stakeholders; Collaborates with Finance and Sponsored Programs teams; Communicates and liaises with DMS legal, central Business Contracts and Purchasing office, research contracting, finance and SMEs; Support clinical research administrators; Serve as backup to default contract manager; Aid department Grants lead
Communication Scope
Ensures timely communication and information flow across teams; Facilitates Cross-Functional Communication; Supports internal communications and change management initiatives; Maintains confidentiality and professionalism in all interactions
Process & Methodology
Supports departmental readiness for audits, inspections, and accreditation reviews, Assists with planning and execution of special projects and events, Maintains project documentation and timelines, Support clinical research administrators on developing processes and tracking of contracts, renewals, amendments, extensions, etc., Aid department Grants lead on IRB protocols, track project timelines, and compile documents for grant submission
Full Job Description
**Job Posting Title:** Administrative Specialist **\----** **Hiring Department:** Department of Population Health **\----** **Position Open To:** All Applicants **\----** **Weekly Scheduled Hours:** 40 **\----** **FLSA Status:** Exempt from FLSA **\----** **Earliest Start Date:** Immediately **\----** **Position Duration:** Expected to Continue **\----** **Location:** AUSTIN, TX **\----** **Job Details:** **PURPOSE** The Administrative Specialist provides operational and administrative work within the Department of Ophthalmology. This role supports departmental efficiency, compliance, and coordination in environments that may include research programs and academic training divisions. The Administrative Specialist works closely with researchers, educators, and administrative peers to ensure smooth execution of day-to-day operations, support academic and clinical program goals, and facilitate collaboration across functional areas. This position does not typically include direct supervisory responsibilities but may serve as a lead or coordinator for projects and initiatives. **RESPONSIBILITIES** **Manages Administrative Operations** * Coordinates daily administrative functions across academic units. * Maintains records, documentation, and compliance with institutional and regulatory standards. * Supports departmental readiness for audits, inspections, and accreditation reviews. * Ensures timely communication and information flow across teams. * Monitors adherence to internal policies and external regulations. * Administrative support and back up for operational needs (purchase requests, processing payments, invoices, reimbursements, travel, shipping, tracking, and processing participant incentives and student awards.) **Supports Budget and Financial Processes** * Assists in preparing and monitoring budgets for clinical and academic departments. * Tracks expenditures, reconciles variances, and supports financial reporting. * Coordinates procurement of supplies, services
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