McGill University
AdministrativeManager
Neural analysis suggests this role is
optimal for Manager candidates.
“Administrative Manager at McGill University. Skills: Process management, Cross-functional coordination, Vendor management, Stakeholder management, Operational metrics, Resource planning, Continuous improvement. Plan business processes. Develop business processes”
Industry & Context.
Work on site, Bilingual English and French
What They're Looking For.
Must Have
3 Years Related Experience, Bachelor's Degree, Authorized to work in Canada, Willing to work in Quebec
Nice to Have
Experience working in a university setting
What You'll Do.
Plan business processes
Develop business processes
Implement business processes
Implement unit service levels
Provide managerial support
Implement new initiatives
Supervise administrative employees
Advise departments on policies
Manage financial transactions
Prepare operating budgets
Submit operating budgets
Approve financial transactions
Revise financial transactions
Manage payment processing
Approve costing allocations
Advise on budgetary issues
Supervise financial administrator
Meet with direct report
Plan finance team work
Delegate finance team work
Verify finance team work
Evaluate finance team performance
Support administrative functions
Support finance functions
Engage with other managers
Ensure goals are aligned
Ensure information is complete
Ensure record-keeping is consistent
Ensure record-keeping is transparent
Act as training resource
How You'll Work.
Team & Collaboration
Cross-functional support; Collaborate with department chairs; Collaborate with directors; Engage with other managers; Work with finance team
Communication Scope
Verbal communication; Written communication
Full Job Description
**Please refer to the[How to Apply for a Job (for External Candidates)](https://www.mcgill.ca/hr/files/hr/apply_at_mcgill_university_-_guide_for_external_candidates_en.pdf) job aid for instructions on how to apply.** **If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).** **Position Summary:** Reporting to the Associate Director Administration, the Administrative Manager is responsible for planning, developing and implementing business processes related to finance, human resources and operations, and student affairs to support an Administrative Service Centre (ACS) within the Faculty of Arts. Implements standards for unit service levels and provides managerial support regarding the ASC's goals and objectives. Implements new initiatives that support the strategic direction of the ASC. Directly supervises administrative employees. **Primary Responsibilities:** * Advises departments and departmental Chairs on Faculty and University policies and procedures for finance, human resources and operations, and student affairs. * Manage a variety of financial transactions, such as preparing and submitting operating and other budgets for departments, approval and revision of financial transactions related to the operations of the units within the ASC (e.g. MMP, Pcard, invoice payments, honoraria, guest lecturer payments, etc.). * Manages various transactions in Workday related to payment processing, issuing of contracts, costing allocation approvals, fund approvals, etc. * Advises the department Chairs on resolving budgetary issues, such as over expenditures, journal transfers, etc. * Directly supervise a financial administrator. Meets regularly with direct report. Plans schedules and delegates and verifies the work of the finance team and evaluates performanc
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