EVG Specialty Network
Veterinary Medicine
Administrative&LogisticsCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative & Logistics Coordinator at EVG Specialty Network. Skills: Logistics, Coordination, Operations support. Coordinate logistics for conferences. Coordinate logistics for career fairs”
What You'll Achieve.
Improve operational efficiency; Ensure seamless execution of activities
Industry & Context.
Solutions-oriented approach
Four days per week
What They're Looking For.
Must Have
2+ years of experience in administrative, 2+ years of experience in logistics, 2+ years of experience in operations, 2+ years of experience in project coordination, Exceptional organizational skills, Attention to detail, Ability to manage multiple priorities, Ability to manage deadlines simultaneously
Nice to Have
Experience coordinating events, Experience coordinating shipments, Experience coordinating inventory, Experience coordinating logistics
What You'll Do.
Coordinate logistics for conferences
Coordinate logistics for career fairs
Coordinate logistics for recruiting events
Coordinate logistics for industry meetings
Prepare event materials
Track event materials
Manage event materials
Maintain inventory of recruiting supplies
Maintain inventory of promotional items
Manage pre-event logistics
Manage post-event logistics
Provide backup support for shipments
Assist with post-event outreach
Assist with lead management
Oversee inventory of recruiting materials
Oversee inventory of marketing materials
Coordinate ordering of branded collateral
Coordinate storage of branded collateral
Coordinate distribution of branded collateral
Coordinate ordering of promotional products
Coordinate storage of promotional products
Coordinate distribution of promotional products
Coordinate travel for candidates
Coordinate scheduling for candidates
Coordinate on-site visits for candidates
Manage travel arrangements
Manage reimbursement processes
Coordinate welcome gifts
Coordinate onboarding materials
Track employee milestones
Track employee certifications
Track employee anniversaries
Track employee achievements
Coordinate recognition gifts
Coordinate recognition cards
Coordinate recognition communications
Support internal recognition initiatives
Support external recognition initiatives
Collaborate with Talent Acquisition teams
Collaborate with Marketing teams
Collaborate with Operations teams
Collaborate with hospital leadership
Support operational compliance requirements
Support facility licensing
Support regulatory submissions
Manage competing priorities
Ensure continuity for logistics functions
Ensure coverage for logistics functions
Coordinate housing reservations
Coordinate housing scheduling
Manage cleaning services
Manage supply restocking
Manage maintenance requests
Capture meeting minutes
Distribute meeting minutes
Support special projects
Support strategic initiatives
How You'll Work.
Team & Collaboration
Cross-functional teams; Hospital leadership teams
Process & Methodology
Project coordination
Full Job Description
EVG Specialty Network is seeking a highly organized, detail-oriented Administrative & Logistics Coordinator to support key initiatives across Talent Acquisition, Marketing, and Operations while providing on-site administrative support at Friendship Hospital for Animals in NW Washington, DC. This is a dynamic, hands-on role ideal for someone who thrives on keeping projects moving, managing logistics, coordinating events, and ensuring exceptional experiences for candidates, employees, and hospital leadership. You'll play a critical role in improving operational efficiency across our growing network while supporting meaningful work that advances veterinary medicine. What You'll Do Recruiting Events & Conference Logistics Coordinate logistics for conferences, career fairs, recruiting events, and industry meetings Prepare, pack, ship, track, and manage event materials and collateral Maintain inventory of recruiting supplies and promotional items Manage pre- and post-event logistics, including shipping, returns, and storage Provide backup support for urgent or last-minute shipment needs Assist with post-event outreach and lead management activities Marketing Collateral & Inventory Management Oversee inventory of recruiting and marketing materials Coordinate ordering, storage, and distribution of branded collateral and promotional products Partner with Marketing to ensure materials remain current, on-brand, and aligned with company standards Candidate Experience & New Hire Gifting Coordinate travel, scheduling, and on-site visit logistics for candidates as part of our white-glove recruiting experience Manage travel arrangements and reimbursement processes Coordinate welcome gifts and onboarding materials for veterinarians, hospital leaders, and home office team members Oversee ordering, packaging, and delivery of recognition and welcome gifts Employee Recognition & Engagement Track employee milestones, certifications, anniversaries, and achievements Coordinate recognition
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