IMF
AdministrativeCoordinator(Contractual)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Coordinator (Contractual) at IMF. Skills: Process management, Cross-functional coordination, Vendor/stakeholder management, Operational metrics. Process travel expense reports. Review and certify duty days”
Industry & Context.
Problem-solving abilities
Residing in the Washington DC metro area
What They're Looking For.
Must Have
Two (2) years of relevant experience, University degree
What You'll Do.
Process travel expense reports
Review and certify duty days
Determine standard entitlements
Monitor LADF principle adherence
Verify reservation details
Advise staff on travel policies
Prepare performance reports
Propose policy improvements
Advise CD project managers
Conduct quality control reviews
Maintain mission travel information
Assist in administering TIMS
Support expert recruitment
Ensure policy compliance
Contribute to CD projects administration
How You'll Work.
Team & Collaboration
Coordinate with Finance and Transportation stakeholders; Collaborate on special projects; Work collaboratively within a team environment; Liaise with HR, Finance, and IT
Communication Scope
Excellent written and verbal communication ability
Full Job Description
Work for the IMF. Work for the World. The Resource and Information Management Division (RM) of the Fiscal Affairs Department (FAD) is seeking to fill an Administrative Coordinator position to join the Travel Claims Team, which is part of the Operations Team. The selected candidate will provide operational and administrative support to the department. **Key Responsibilities** ** _Travel Claims Team (primary)_** * Process travel expense reports, ensuring accuracy, completeness, and data quality in the information system. * Review and certify duty days in accordance with mission records and applicable guidelines. * Determine standard entitlements and ensure compliance with Fund and departmental travel policies. * Monitor adherence to the Lowest Available Direct Fare (LADF) principle to promote cost-effective travel. * Verify reservation details and ticketed itinerary costs against approved Travel Authorizations (TAs) and contractual terms. * Serve as the primary point of contact for travel-related issues; coordinate with Finance and Transportation stakeholders for timely resolution. * Advise staff on travel policies and procedures, including periodic onboarding briefings for new employees. * Prepare periodic performance reports on FAD travel claims processing. * Identify and propose improvements to departmental travel policies and procedures. * Collaborate on special projects and cross-functional initiatives as assigned. **_General Operations Functions_** * Advise CD project managers on capturing and managing capacity development activities in CDMAP. *1 * Conduct quality control reviews of activities recorded in CDMAP to ensure data integrity. * Maintain the accuracy and timeliness of mission travel information in TIMS.*2 * Assist in administering TIMS, including mission records, expert roster management, and Capacity Development (CD) report finalization. * Support the recruitment and contracting of short- and long-term experts. * Liaise with HR, Finance, and IT on mat
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