Manulife Financial Corporation
Financial Services
AdministrativeCoordinator
Neural analysis suggests this role is
optimal for Entry candidates.
“Administrative Coordinator at Manulife Financial Corporation. Skills: Event budgets, payments, reconciliation, financial reporting, budget management, financial tracking, financial controls, financial analysis. Manage end-to-end event budgets, including setup, tracking, forecasting, and final reconciliation. Process event-related payments, vendor invoices, purchase orders, deposits, and refunds in accordance with company policies”
What You'll Achieve.
ensuring all event-related financial activity is accurate, compliant, and completed on time; ensure alignment with approved budgets; commitment to accuracy, accountability, and continuous improvement
Industry & Context.
Ability to analyze financial data and communicate findings clearly to non-finance partners; resolving discrepancies
What They're Looking For.
Must Have
University or college degree in Finance, Accounting, Business Administration, or a related field, 1–3 years of experience in a finance, accounting, or event finance support role, Proficiency in the MS Office suite (Excel, Word, PowerPoint, Outlook), with Excel skills for budgeting, reporting, and reconciliation, Hands-on experience processing invoices, expense reports, vendor payments, and purchase orders, Demonstrated experience managing or supporting event budgets and reconciliations, Familiarity with financial systems, ERPs, or expense management platforms, Excellent attention to detail and organizational skills, Ability to analyze financial data and communicate findings clearly to non-finance partners, interpersonal and communication skills with the ability to collaborate across teams, Ability to prioritize multiple events and deadlines in a fast-paced environment, Self-motivated, proactive, and capable of working with minimal supervision, Results-oriented with a commitment to accuracy, accountability, and continuous improvement
Nice to Have
Experience with Cvent for event financial management is a asset
What You'll Do.
Manage end-to-end event budgets
and final reconciliation
Process event-related payments
and refunds in accordance with company policies
Perform detailed budget-to-actual reconciliations for events
identifying variances and resolving discrepancies
Maintain organized and accurate budget files
and financial documentation for all events
Support financial tracking for sponsorships
and virtual or hybrid events
Prepare and distribute event financial reports
and status updates for internal stakeholders
Partner with event planners
and external vendors to ensure financial requirements are met
Support the use of Cvent for event budgeting
and post-event reconciliation
Track event commitments
and remaining spend to ensure alignment with approved budgets
Ensure adherence to financial controls
and governance requirements
and ad hoc financial analysis related to event spend
Provide general administrative and financial support to the events and finance teams as required
How You'll Work.
Team & Collaboration
Works closely with events, marketing, procurement, and finance teams to support seamless event delivery; Partner with event planners, marketing, and external vendors to ensure financial requirements are met; Ability to collaborate across teams; Provide general administrative and financial support to the events and finance teams
Communication Scope
Ability to analyze financial data and communicate findings clearly to non-finance partners; interpersonal and communication skills
Process & Methodology
Manage end-to-end event budgets, Ability to prioritize multiple events and deadlines in a fast-paced environment
Full Job Description
The Administrative Coordinator supports the financial planning and execution of meetings, conferences, sponsorships, and events for the Global Wealth and Asset Management events team. This role specializes in event budgets, payments, reconciliation, and financial reporting, ensuring all event-related financial activity is accurate, compliant, and completed on time. The Finance Coordinator works closely with events, marketing, procurement, and finance teams to support seamless event delivery in a fast-paced environment. _**Key Responsibilities**_ * Manage end-to-end event budgets, including setup, tracking, forecasting, and final reconciliation * Process event-related payments, vendor invoices, purchase orders, deposits, and refunds in accordance with company policies * Perform detailed budget-to-actual reconciliations for events, identifying variances and resolving discrepancies * Maintain organized and accurate budget files, contracts, and financial documentation for all events * Support financial tracking for sponsorships, meetings, conferences, and virtual or hybrid events * Prepare and distribute event financial reports, summaries, and status updates for internal stakeholders * Partner with event planners, marketing, and external vendors to ensure financial requirements are met * Support the use of Cvent for event budgeting, financial tracking, vendor payments, and post-event reconciliation * Track event commitments, accruals, and remaining spend to ensure alignment with approved budgets * Ensure adherence to financial controls, records management, and governance requirements * Assist with audits, reviews, and ad hoc financial analysis related to event spend * Provide general administrative and financial support to the events and finance teams as required ## ## _**Required Qualifications**_ * University or college degree in Finance, Accounting, Business Administration, or a related field * 1–3 years of experience in a finance, accounting, or event finance suppor
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