Lighthouse Behavioral Health Solutions
Healthcare
AdministrativeCoordinator
“Administrative Coordinator at Lighthouse Behavioral Health Solutions. Skills: Administrative operations, Client services, Facility management. Manage administrative tasks. Manage safety protocols”
Industry & Context.
Problem-solving
Pass BCI check, Pass Corporate Compliance checks, Pass employment drug screen
What They're Looking For.
Must Have
High School Diploma or Equivalent, 2+ years customer service, 2+ years office administration, Proficiency with Microsoft Office Suite, Exceptional attention to detail, Exceptional time management skills, Communication skills, Interpersonal skills, Problem-solving skills, Ability to multitask, Ability to prioritize tasks, Pass BCI check, Pass Corporate Compliance checks, Pass employment drug screen
Nice to Have
Bachelor’s degree in business, Bachelor’s degree in healthcare administration, Experience in healthcare, Experience in behavioral health, Familiarity with Ethico, Familiarity with incident reporting platforms
What You'll Do.
Manage administrative tasks
Manage safety protocols
Manage client interactions
Ensure building safety
Maintain data safety binder
Oversee safety protocol compliance
Provide building safety training
Upload incident reports
Manage incident reports
Answer incoming calls
Direct calls to staff
Ensure lobby is welcoming
Ensure lobby is organized
Stock lobby documentation
Schedule appointments
Reschedule appointments
Provide reminder calls
Schedule medical appointments
Manage client transportation
Manage client logistics
Oversee make up group lists
Ensure MUG list accuracy
Ensure MUG list compliance
Maintain facility cleanliness
Maintain facility order
Report maintenance issues
Manage lobby documentation
Oversee cleaning operations
Manage cleaning checklist
Maintain communication with cleaning vendor
Submit maintenance requests
Follow up on maintenance requests
Order office supplies
Order facility supplies
Manage office supplies
Manage facility supplies
Organize office supplies
Organize facility supplies
Ensure facility is well-stocked
Ensure office activities comply with policies
Manage delivery of mail
Manage delivery of packages
Ensure outgoing mail has postage
Clear reception area of deliveries
Ensure group log accuracy
Ensure group log timeliness
Mail discharge letters
Notify clients of cancellations
Check clients into appointments
Alert personnel of incoming guests
Inform team of staff call-offs
Assign staff in Carelogic
Collect signatures on documents
Ensure paperwork is completed
Ensure paperwork is filed
Handle MHRSB applications
Handle MHRSB renewals
Ensure MHRSB compliance
Assist with client laboratory process
Assist with client admissions process
How You'll Work.
Team & Collaboration
Work with staff; Work with clients; Inform team via Microsoft Teams
Communication Scope
Professional communication
Applying for this Administrative Coordinator role?
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How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
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