AdministrativeCoordinator

**NOTE TO APPLICANT:** Some positions require a resume, cover letter and/or other documents to be submitted with your application. Please submit these as one attachment in the My Experience section of the application under the "resume/CV" upload section. Once you submit your application, you will not be able to attach additional documents. **Job Posting Title:** Administrative Coordinator **Job Description:** **Title of Job:** Administrative Coordinator Department of Chemistry**** **** **POSITION SUMMARY:** The Administrative Coordinator is the primary administrative support for the Department of Chemistry. Duties include varied and complex administrative and secretarial support functions that are performed independently and involve planning, attention to detail, and initiative. The Coordinator must be able to manage multiple projects and respond effectively to requests both from the department chair and from other department faculty. In addition, the Coordinator often serves as the “face” of the department to those unaffiliated with the college and interacts frequently with faculty and staff at HMC and the other Claremont Colleges, as well as with outside vendors, visitors, and others. **DUTIES AND RESPONSIBILITIES:** * Provide general administrative and office support, including receiving and sorting incoming and outgoing mail; organizing and maintaining department files; photocopying and scanning; processing check requests; handling room scheduling for the department; ordering supplies and equipment; and coordinating office equipment maintenance to ensure proper functioning. * Assist with the planning and administration of seminars, meetings, conferences, receptions, and other events sponsored by the department. This may include preparing mailings, making domestic and foreign travel and hotel arrangements, processing reimbursements, and communicating with other campus departments or off-campus vendors for refreshments and room set-ups. Working with coordinators o