AdministrativeCoordinator

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Medical School? Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership. You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine. About the Department: The Harvard Medical School Departments of Microbiology and Genetics seek an Administrative Coordinator. The Administrative Coordinator provides critical transactional and logistical support to the Genetics and Microbiology departments. This position handles entry-level HR processes, routine financial administration, document collection, and data entry tasks. Under the supervision of the Senior Administrative Manager, the Coordinator ensures timely and accurate execution of administrative functions while maintaining compliance with Harvard policies. 1. Administrative and HR Support * Processes new hires and terminations in PeopleSoft (PS). * Collects and uploads required documentation (I-9s, IDS forms, visas, IC certification forms, etc.). * Initiates online forms (e.g., APEX, Fieldglass) and ensures data entry is complete and accurate. * Provides back-up to the senior administrative manager as needed. * Assists the senior administrative manager and both department’s leadership as needed. 2. Onboarding and Offboarding Logistics * Tracks checklists for incoming and exiting members. * Schedules orientations and ensures completion o