Carilion Clinic
AdministrativeCoordinator
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Coordinator at Carilion Clinic. Skills: Administrative support, Scheduling, Customer service, Data management. Provide administrative support. Provide scheduling support”
What You'll Achieve.
Assure quality, efficient and cost-effective services
Industry & Context.
Resolves concerns; Making appropriate recommendations
Job is performed in a normal office environment, Schedule is often interrupted, Workload priorities changed, Maintains confidential information, Handles difficult situations with tact and diplomacy
What They're Looking For.
Must Have
Associate degree or equivalent combination of education or equivalent 4 years of experience, Two years of experience in data collection and analysis, Two years of experience in advanced secretarial support, Advanced computer skills, Knowledge of a variety of software programs, Microsoft word, Excel, Access, Word processing, Spreadsheets, Presentation software, Database software, Excellent communications skills, Excellent organizational skills
Nice to Have
Experience in emergency services, Experience in physician practice setting
What You'll Do.
Provide administrative support
Provide scheduling support
Provide customer service support
Serve as a resource for leadership
Facilitate payroll processes
Track staff vacation time
Enter hours into time/attendance system
Collaborate with Educators and management
Maintain databases and files
Communicate with management team
Participate in project management activities
Coordinate meeting rooms
Coordinate information for events
Coordinate invitations for events
Coordinate appointments for events
Provide technical support
Create and maintain department records
Ensure accuracy of data
Produce and distribute reports
Compose and type correspondence
Support production of written materials
Prepare monthly reports
Assist in maintenance of contract files
Keep files and reports confidential
Operate office equipment
Maintain confidential information
Handle difficult situations
How You'll Work.
Team & Collaboration
Collaborates with Educators and management; Collaborates with system payroll representatives; Collaborates with the data analyst; Communicates with management team; Communicates with clinical staff; Communicates with internal customers; Communicates with external customers; Maintains effective written and oral communications
Communication Scope
Excellent communications skills; Effective written communication; Effective oral communication; Maintains effective written and oral communications with a diverse population
Process & Methodology
Participates in project management activities, Coordination of processes, Coordination of events
Full Job Description
## **Employment Status:** Part time ## **Shift:** Day (United States of America) ## **Facility:** 1906 Belleview Ave SE - Roanoke ## **Requisition Number:** R158891 Administrative Coordinator - Regular Part time - Care Management (Open) # **How You’ll Help Transform Healthcare:** The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. The Administrative Coordinator provides administrative, scheduling, and customer service support to the assigned Department, administrative staff, QM and clinical staff, to assure quality, efficient and cost-effective services. Performs significant job responsibilities: * Serves as a resource for leadership and other members of the department. Provides direction, answers questions and resolves concerns, making appropriate recommendations for resources and contacts as needed. * Facilitates payroll processes for staff using KRONOS. Tracks staff vacation time and enters hours into time/attendance system. Ensure accuracy of data and collaborates with system payroll representatives. * Collaborates with Educators and management to facilitate licensed clinical staff licensure and regulatory compliance if applicable. * Maintains databases and files, and effectively communicates with management team and other stakeholders. * Participates in project management activities as assigned, including provision of clerical duties or higher-level involvement such as coordination of processes or events. May coordinate meeting rooms, catering, information, invitations, and appointments for events. * Provides technical support. Utilizes computer skills to create and maintain department records, such as databases, spreadsheet files, PowerPoint presentations, QM data, and graphs. Ensures accuracy, production, and distribution. Collaborates with the data analyst on specialized projects to me
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