Pavago
Staffing and Recruiting
Administrative&BookkeepingAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative & Bookkeeping Assistant at Pavago. Skills: Bookkeeping, Inventory management, Vendor management, Financial operations. Manage daily bookkeeping activities. Maintain organized financial records”
What You'll Achieve.
Accuracy of bookkeeping processing; Timeliness of bookkeeping processing; Accuracy of payroll processing; Timeliness of payroll processing; Inventory accuracy; Stock availability; Vendor performance; Expense optimization; Compliance with reporting; Compliance with documentation; Organization of operational systems; Reliability of operational systems; Timely completion of workflows
Industry & Context.
Problem-solving mindset; Identify inefficiencies; Recommend solutions
What They're Looking For.
Must Have
Proven experience in bookkeeping, Proven experience in accounting support, Proven experience in financial administration, Hands-on experience with inventory management, Hands-on experience with vendor coordination, Proficiency with QuickBooks, Proficiency with Square, Proficiency with similar accounting systems, Proficiency with similar payment systems, Advanced Microsoft Excel skills, Advanced Google Sheets skills, Excellent written communication skills, Excellent verbal communication skills, Organizational abilities, Time-management abilities, Ability to prioritize tasks, Ability to manage workflows independently
Nice to Have
Experience supporting small businesses, Experience supporting creative agencies, Experience supporting service-based businesses, Familiarity with U.S. small business tax processes, Familiarity with compliance requirements, Experience with inventory management systems, Experience with operational reporting, Exposure to payroll processing, Exposure to vendor contract management, Experience creating operational SOPs, Experience creating process documentation, Bachelor’s degree in Accounting, Bachelor’s degree in Finance, Bachelor’s degree in Business Administration, Bachelor’s degree in a related field, Bookkeeping training, Accounting training
What You'll Do.
Manage daily bookkeeping activities
Maintain organized financial records
Maintain accurate financial records
Process reconciliations
Process transaction tracking
Support payroll calculations
Ensure timely payment processing
Ensure accurate payment processing
Prepare financial documentation
Organize financial documentation
Prepare tax documentation
Organize tax documentation
Assist in maintaining compliance
Support accounting systems implementation
Support accounting systems optimization
Support accounting workflows implementation
Support accounting workflows optimization
Maintain organized digital records
Monitor inventory levels
Monitor stock movement
Coordinate inventory ordering
Coordinate restocking processes
Maintain accurate inventory tracking systems
Maintain accurate inventory tracking documentation
Identify overstocking
Identify inefficiencies
Generate inventory reports
Generate cost tracking summaries
Build professional vendor relationships
Maintain professional vendor relationships
Track vendor invoices
Track vendor contracts
Track payment schedules
Track vendor obligations
Execute expense management initiatives
Execute vendor optimization initiatives
Coordinate vendor communications
Support cost control efforts
Support operational efficiency efforts
Maintain organized documentation
Create operational reports
Update operational reports
Support internal process consistency
Support administrative workflows
Ensure data accuracy across reports
Ensure data accuracy across systems
Ensure data accuracy across operational records
Assist leadership with administrative support
Assist leadership with operational support
How You'll Work.
Team & Collaboration
Communicate professionally with vendors; Communicate effectively with vendors; Communicate professionally with stakeholders; Communicate effectively with stakeholders
Communication Scope
Written communication; Verbal communication
Full Job Description
### **Job Title: Admin Assistant (Bookkeeping & Inventory Management)** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **About the Role** We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable. This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment. You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism. ### **Responsibilities** ### **Bookkeeping & Financial Operations** • Manage daily bookkeeping activities and maintain organized, accurate financial records • Process invoices, expenses, reconciliations, and transaction tracking • Support payroll calculations and ensure timely and accurate payment processing • Prepare and organize required financial and tax documentation • Assist in maintaining compliance with financial processes and reporting standards • Support implementation and optimization of accounting systems and workflows • Maintain organized digital records for financial reporting and audit readiness ### **Inventory Management** • Monitor inventory levels, stock movement, and usage trends • Coordinate inventory ordering and restocking processes • Maintain accurate inventory tracking systems and documentation • Identify shortages, overstocking, or inefficiencies and proactively recommend solutions • Generate inventory reports and cost tracking summarie
Applying for this Administrative & Bookkeeping Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
ANONYMOUS · UNFILTERED
What do employees actually say about Pavago?
Real rants from real employees. Read before you apply.