Administrative&BillingAssistant

About Us At Apple Roofing, our purpose is to build a sweeter experience - for our teammates, our customers, and our partners. We do this by putting people first, making it easy, and doing the right thing. Role Overview We are seeking a high-energy, detail-oriented, and accounting-savvy Administrative Assistant to join our team in our Fort Myers, FL office. This role is ideal for someone who brings strong organizational skills, a proactive mindset, and a genuine passion for supporting both administrative and financial functions. In addition to traditional front-office responsibilities, this role will support basic accounting tasks such as accounts payable/receivable, AIA billing, and bookkeeping. The ideal candidate is not only accurate and efficient with data but also thrives in a fast-faced, people-first environment where culture fit is just as important as capability. What You'll Do: - Accurately and efficiently input company leads into our database. - Verify incoming lead data/emails for accuracy and completeness. - Answer and direct incoming phone calls to appropriate personnel or departments. - Greet visitors in a professional and friendly manner. - Provide general administrative support, such as filing, copying, and data entry. - Maintain the reception area to ensure it is clean, organized, and welcoming. - Monitor and manage office supplies and reorder as necessary. - Collaborate with internal departments to ensure data and records accuracy. - Assist with accounts payable and receivable processes. - Support accounting functions, including familiarity with AIA billing and basic bookkeeping. - Utilize or learn systems such as QuickBooks, Acculynx, and Sage Intacct (preferred but not required). - Identify areas for process improvement and make efficiency recommendations. - Prioritize and manage multiple tasks and deadlines effectively. - Perform other duties as assigned. What We're Looking For: - High school diploma or equivalent; Associate’s or bachelor's in bu