Company
Sales
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Assistant. Skills: MS Office software with Intermediate skill level in Word, Excel, Outlook and PowerPoint, HMIS, Salesforce, Beacon, AI, Communicate clearly and accurately with all levels of the Company, Problem solving, detail-minded, organizational skills, Good multitasking skills. Provide administrative support to the Sales Department, including counselors, management and admin team so that work is done efficiently and accurately. Facilitate New Hire Week One training, includi”
What You'll Achieve.
work is done efficiently and accurately
Industry & Context.
Problem solving
Work under daily deadlines, and maintain high accuracy and customer service., Cope with high volume of work, with constantly changing priorities and interruptions., Must be able to handle significant emotional pressures due to the nature of the work., Work daily supporting the Sales Department, with a high level of energy and ability to use a variety of office machines and equipment to produce documents for the ability to give and receive a high volume of verbal information clearly and and occasional lifting up to 25# is required., Sit or stand for long periods of time., criminal conviction history will be verified given that this role requires the following material job duties: Working with or around client families, colleagues, and working with confidential information. Convictions creating a direct, adverse, and negative relationship with the identified job duties may result in withdrawal of a conditional job offer.
What They're Looking For.
Must Have
Office administration experience
What You'll Do.
Provide administrative support to the Sales Department
management and admin team so that work is done efficiently and accurately
Facilitate New Hire Week One training
including downloading and setting up new hire Phones and IPADs with various applications
Assist with on boarding of new hires
Facilitate various trainings during the month
Create and manage system generated contracts
Assist with printing and distributing Title Certificates (CIRs)
Assist Executive Admin Asst with events and misc work as needed
Back up assisting with seminars and event materials distribution as needed
Assist with data entry of leads from events and seminars as needed
Updating and creating reports using Excel
Provide assistance to counselors and Management
Assist with Sales Force distribution of leads
Set up team meetings including preparing presentations
Utilize Artificial Intelligence Tools as needed to perform your duties
Audit Webchat and email for issues and resolve as needed
keeping management informed
Provide assistance to sales admin team as needed
including reservations
How You'll Work.
Team & Collaboration
Provide assistance to counselors and Management; Provide assistance to sales admin team as needed
Communication Scope
communicate effectively verbally and in writing with all levels of the department; Communicate clearly and accurately with all levels of the Company
Full Job Description
Our associates celebrate lives. We celebrate our associates. Provide administrative support to the Sales Department, including counselors, management and admin team so that work is done efficiently and accurately. **Essential Job Functions:** Must be able to perform the essential functions of the job with or without reasonable accommodation. * Facilitate New Hire Week One training, including downloading and setting up new hire Phones and IPADs with various applications * Assist with on boarding of new hires * Facilitate various trainings during the month * Create and manage system generated contracts * Assist with printing and distributing Title Certificates (CIRs) * Assist Executive Admin Asst with events and misc work as needed * Back up assisting with seminars and event materials distribution as needed * Assist with data entry of leads from events and seminars as needed * Updating and creating reports using Excel * Provide assistance to counselors and Management * Assist with Sales Force distribution of leads * Set up team meetings including preparing presentations * Utilize Artificial Intelligence Tools as needed to perform your duties * Audit Webchat and email for issues and resolve as needed, keeping management informed * Provide assistance to sales admin team as needed, including reservations, supplies, etc. * Must have strong attention to detail and be extremely organized * Display a professional manner and communicate effectively verbally and in writing with all levels of the department * At an intermediate level use MS Office Suite * Use of AI tools * Demonstrate high level of confidentiality, common sense, judgement, sense of urgency and ability to set priorities. * Adhere to company policies, procedures, rules and controls; demonstrate support and respect for Company management. * Adhere to safety rules and regulations and report unsafe practices to management. * Participate in training and skill development opportunities to improve competency and custom
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