AdministrativeAssistantPart-Time

**We are hiring an Administrative Assistant to work out of our San Francisco and Oakland Office!** **Responsibilities: ** * Plan, coordinate and execute exciting events for the office and company, working alongside office leader, including lunch and learns, companywide ERG events, office birthday/work anniversary events, office happy hours, office lunches, etc. * Cultivate the office culture for internal and external clients. * Work alongside all admins throughout the company to create a consistent and exciting office experience. * Own the incoming and outgoing mail and package deliver process for the office. * Fill out letters of transmittal as needed. * Maintain the office kitchen, supply room and conference rooms, ensuring a high level of detail for a presentable office space. * Assist in coordinating desk, office, and conference room reservations when needed. * Assist with adding visitors to the building security list. * Assist in coordinating with property management, including floor warden duties. * Assist office leadership with expense reports. * Assist with ordering insurance certificates as needed. * Assist accounting with invoice backup. * Help with miscellaneous projects and tasks for the office and company as needed. **Requirements** * Excellent organizational skills. * Proficient in Microsoft Office Suite * Self - starter * Strong communication skills * 1-3 years applicable experience supporting an office with administrative duties. Strong preference for those with experience in the AEC industry. * Work schedule: **Monday-Thursday 20 hours per week 10:00am-3:30pm in San Francisco** * Expected to travel and work out of the **Oakland office on Wednesdays** **Physical Demands:** Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations. **Work Conditions:** Exposure to constant or intermittent sounds at a low or moderate level consistent with an office sett