CONTACT
Oil & Gas
administrativeassistant(m/f)
“administrative assistant (m/f) at CONTACT. Skills: administrative support, coordination, confidentiality, reporting. Acts as point of contact. Ensure compliance with HSE requirements”
Industry & Context.
handling their inquiries; directing them to the appropriate
What They're Looking For.
Must Have
Bachelor’s degree in business-related area, Minimum of 03 years’ of experience in administrative and secretarial work, Advanced experience in database management including MS access, word, project, excel and power, Very Good command of English knowledge (both written and spoken)
Nice to Have
Living in the local area of the job will be an advantage
What You'll Do.
Acts as point of contact
Ensure compliance with HSE requirements
Follow up on administrative duties
Coordinate and manage site director's schedule
Handle confidential information
Negotiate and organize facility bookings
Receive and process invoices
Prepare agendas and meeting documents
Follow up on action points
Organize high-level meetings
Prioritize information flow
Assess incoming correspondence
Prepare and format reports
Maintain and update organizational chart
Develop and maintain presentations
Organize and maintain filing
Develop and implement improvements
Assist in completing forms
Handle calls and visitors
Participate in organization of events
Participate in HSE reporting
Carry out other duties
Gather and validate lessons learnt
Keep project management team informed
Liaise with other assistants
How You'll Work.
Team & Collaboration
Work with product team; Liaise with other assistants
Communication Scope
Good communication
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