University Health Network
Healthcare
AdministrativeAssistantII
Neural analysis suggests this role is
optimal for mid candidates.
“Administrative Assistant II at University Health Network. Skills: Administrative support, Schedule coordination, Physician credentialing. Provide administrative support. Assist with creation of annual schedule”
Industry & Context.
Problem-solving approach
On-site at TGH, On-site at TWH, Occasional mandatory in-person events
What They're Looking For.
Must Have
Exceptional organizational skills, Exceptional communication skills, Prioritize and manage multiple tasks, Manage day-to-day administrative duties, Coordinate schedules, Credential new physicians, Prepare reports, Provide support to Physician Team Leads, Provide support to Site Leads, Provide support to GIM Division Head, Support AIM and MSH programs, Provide administrative support for physician Faculty members, Schedule management for physician Faculty, Organizational support for physician Faculty, Administrative support for physician Faculty, Handle sensitive and confidential information, Excellent attendance history, Detail oriented, Dependable, Mature, Flexible, Initiative, Capacity to handle complex tasks, Function well independently, Function in a professional manner, Excellent customer service skills, Problem-solving approach, Excellent verbal communication skills, Excellent written communication skills, Excellent interpersonal communication skills
Nice to Have
Knowledge of medical terminology, Knowledge of hospital operations, Understanding of physician credentialing
What You'll Do.
Provide administrative support
Assist with creation of annual schedule
Keep physicians updated
Assist in recruitment
Assist with interviews
Assist with onboarding paperwork
Assist with credentialing physicians
Assist with collection of annual 360 reviews
Collect other documents
Prepare and distribute reports
Distribute internal communications
Assist in development of new policies
Assist in implementation of new procedures
Keep communications filed
Keep paperwork organized
Perform data entry tasks
Perform data management tasks
Assist in editing documents
Assist in formatting documents
Assist in updating documents
Assist in preparation of lists
Assist in preparation of presentations
Organize team meetings
Participate in team meetings
Set up virtual meetings
Follow up action items
Perform other administrative duties
Handle onboarding needs
Handle credentialing needs
Cross-schedule for Sinai nocturnist program
Provide administrative support for physician Faculty
Manage schedule for physician Faculty
Provide organizational support for physician Faculty
Provide administrative support for physician Faculty members
How You'll Work.
Team & Collaboration
Cross-functional coordination; Vendor management; Stakeholder management; Physician Team Leads; Site Leads; GIM Division Head; AIM Team Co-Leads; Faculty; Physician Faculty members
Communication Scope
Email communication; Internal communications; Verbal communication; Written communication; Interpersonal communication
Full Job Description
UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto. UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality. [www.uhn.ca](https://www.uhn.ca/) Union: Non-Union Number of Vacancies: 1 New or Replacement Position: Replacement Site: Toronto General Hospital/Toronto Western Hospital Department: General Internal Medicine Acute Inpatient Medicine Service Reports to: Physician Salary: $25.56 - $31.95 per hour Hours: 37.5 hours per week Shifts: Weekdays; Monday - Friday Status: Permanent Full-Time Closing Date: June 23, 2026 Job Summary The UHN General Internal Medicine Acute Inpatient Medicine Service (GIM-AIM) is seeking an Administrative Assistant (Program Assistant) to provide administrative support for this team of physicians. The AIM program is a group of attending General Internists and Family Medicine hospitalists who are responsible for the care of inpatients at TGH and TWH, and, as physicians are often cross-appointed at both UHN and Sinai Health, nocturnal coverage at Sinai Health. This role is essential to the operational success of the AIM Program and the newly integrated Mount Sinai Hospi
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