Baird
AdministrativeAssistant–GlobalARCTeam
“Administrative Assistant – Global ARC Team at Baird. Support junior Investment Bankers. Manage complex calendars”
What You'll Achieve.
ensure efficient day-to-day operations; deliver proactive coordination; accurate execution; seamless support; seamless, day-to-day administrative assistance; high level of accuracy, organization, and performance
Industry & Context.
problem-solving abilities
What They're Looking For.
Must Have
Previous secretarial or administrative experience, organizational, time-management, and prioritization skills, Exceptional attention to detail and commitment to accuracy, Ability to work effectively under pressure while managing a high volume of requests, Excellent verbal and written communication skills, A collaborative mindset with adaptability, critical thinking, and problem-solving abilities, Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Experience with travel and expense systems, Experience using CRM platforms, Familiarity with ticketing systems, A commitment to compliance, professionalism, and client service
Nice to Have
preferably in investment banking or a fast-paced, deadline-driven environment, Concur preferred, Salesforce preferred, Engage preferred, AI scheduling tools (preferred)
What You'll Do.
Support junior Investment Bankers
Manage complex calendars
Schedule meetings and calls
Build and maintain client relationships
Arrange domestic and international travel
Prepare related itineraries
Prepare and process expense reports
Act on behalf of bankers
and monitor IT support tickets
Coordinate internal and external meetings
Provide coverage for ARC and Executive Assistants
and manage incoming job tickets
Stay current on compliance
Support project-based administrative work
Maintain a high level of accuracy
Manage competing priorities
Participate in virtual ARC and Administrative All-Hands meetings
Provide ad-hoc and general administrative support
Department administration
How You'll Work.
Team & Collaboration
Partner closely with Bankers, Executive Assistants, and ARC team members; Partnering with Executive Assistants, hospitality, and conference services teams; foster engagement and collaboration
Communication Scope
Excellent verbal and written communication skills
Applying for this Administrative Assistant – Global ARC Team role?
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