Air Liquide
industrial gas
AdministrativeAssistant,EastBasin
“Administrative Assistant, East Basin at Air Liquide. Skills: administrative support, safety regulations compliance, bill payment facilitation, supply acquisition, record keeping, document control, budget management, vendor management, compliance reporting. Provide day to day administrative support to the East Basin management team as well as the operations and maintenance teams.. Provides administrative support to the Plant and Basin Managers”
Industry & Context.
Valid Drivers License, Candidates must have valid employment authorization in the U. S. and must not require visa sponsorship now or in the future. This position is not open for non-immigrant visa sponsorship.
What They're Looking For.
Must Have
High School diploma or GED required., 5+ years experience as an administrative assistant., Proficiency in Google Workspace and Oracle., Ability to enter data efficiently, timely and correctly in order to meet deadlines., Good planning and organizational skills., Ability to professionally interact with business contacts both inside & outside of the company., verbal, listening, and written communications skills., Attention to detail and a high level of accuracy and confidentiality., time management and multitasking skills., Ability to work independently or as a team player., Knowledge of Air Liquide processes and systems such as Oracle., Candidates must have valid employment authorization in the U. S. and must not require visa sponsorship now or in the future. This position is not open for non-immigrant visa sponsorship., Valid Drivers License
Nice to Have
Prior industrial gas experience.
What You'll Do.
Provide day to day administrative support to the East Basin management team as well as the operations and maintenance teams.
Provides administrative support to the Plant and Basin Managers
Works complies with company safety helps ensure plant is up to date with safety regulations.
Facilitates accounts ensures all facility bills are paid in a timely keeps all records of payment.
Facilitates acquires any supplies the facility keeps all records of Pcard payments/reconciliation report and justify.
Greets and directs handles phone organizes and conducts functions
Supports housekeeping ensures cleanliness and order in plant/office areas.
Maintains facility performs document control every quarter and as introduces new forms/procedures; distributes/replaces when updates occur.
Processes daily paperwork/reports as required.
Reviews/files production records.
Generates budget tracks incorrect collaborates with accounting department to correct budget errors.
Sourcing/Outsourced quotes (Blends
Tracks employee training sessions and monthly safety meetings.
such as hearing and respiratory exams and drug tests
as required by federal regulatory agencies.
Ensures all facility licenses and permits are current.
Supports cylinder invoicing
ordering and inventory adjustments.
Maintains office equipment and supplies.
inputs data on bulk products received on a daily basis.
Helps prepare annual state and federal compliance reports.
Supports shipping and receiving records
Keeps track of the Dangerous Goods ensures they are being properly applied.
Works with 3rd party logistics rectifies errors
assigning billing to correct parties.
Maintains relationships with common informs them of any changes of ensures shipments arrive at destinations in good reports any issues to ensures plant receives optimal rates and efficient transit times.
Other duties and/or special projects as assigned by Plant and Basin Managers.
How You'll Work.
Team & Collaboration
cross-functional coordination; Ability to professionally interact with business contacts both inside & outside of the company.; Ability to work independently or as a team player.; Works with 3rd party logistics rectifies errors, assigning billing to correct parties.; Maintains relationships with common informs them of any changes of ensures shipments arrive at destinations in good reports any issues to ensures plant receives optimal rates and efficient transit times.
Communication Scope
verbal; listening; written communications skills
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