Extenteam
short term vacation rental
AdministrativeAssistant(BusinessDevelopment&LeadManagement)
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Assistant (Business Development & Lead Management) at Extenteam. Skills: Lead management, CRM, Reporting. Manage and update CRM pipelines. Ensure accurate lead tracking”
What You'll Achieve.
Accurate lead tracking; Accurate status updates; Data completeness and accuracy in CRM; Lead response time; Follow-up accuracy; Support efficiency for BD managers
Industry & Context.
Wired internet connection, Private and quiet dedicated home office area, Back-ups for power or internet interruptions
What They're Looking For.
Must Have
CRM or lead-tracking tools experience, Analytical and reporting skills, Comfortable with data entry, Comfortable with follow-up tracking, Comfortable with KPI reporting, Internet speed minimum 30mbps, Wired internet connection, i5 11th Gen or higher, Windows 11 / MacOS Catalina or higher, Minimum of 8 GB RAM, Private and quiet dedicated home office area, Back-ups for power or internet interruptions, Good headset and webcam
Nice to Have
Experience in Vintory
What You'll Do.
Manage and update CRM pipelines
Ensure accurate lead tracking
Ensure accurate status updates
Upload incoming lead data
Organize incoming lead data
Maintain incoming lead data
Prepare weekly pipeline reports
Prepare lead activity reports
Prepare conversion reports
Coordinate discovery calls
Schedule discovery calls
Coordinate follow-up activities
Schedule follow-up activities
Maintain accurate records
Support business development operations
How You'll Work.
Team & Collaboration
Business development team; Marketing and sales
Full Job Description
About Us We’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model. As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size. Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support. We generate revenue through two primary streams: Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees. Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels. Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers. Our Values: Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. Exceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. Data-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional
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