University of Miami
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Assistant at University of Miami. Skills: Office management, Fiscal management, Project coordination. Oversee daily departmental operations. Manage office supply inventory”
Industry & Context.
Problem-solving skills
What They're Looking For.
Must Have
3-5 years progressive related experience, Experience managing budgets, Experience reconciling budgets
Nice to Have
Associate or bachelor’s degree preferred, Experience in higher education preferred
What You'll Do.
Oversee daily departmental operations
Manage office supply inventory
Ensure proper functioning of office systems
Serve as primary contact for inquiries
Provide customer service
Manage departmental email accounts
Manage correspondence
Collect and prepare data for reports
Assist in preparation of reports
Maintain office records
Maintain office files
Maintain office budgets
Maintain correspondence
Monitor departmental budgets
Prepare monthly financial reports
Manage reimbursements
Coordinate with Purchasing
Coordinate with Accounts Payable
Coordinate with Disbursements
Support fundraising activities
Support sponsor activities
Manage departmental financials
Oversee hiring for student employees
Oversee onboarding for student employees
Oversee scheduling for student employees
Oversee payroll for student employees
Coordinate departmental projects
Coordinate departmental events
Organize sponsor fairs
Organize vendor fairs
Fulfill sponsorship benefits
Contribute to strategic planning
Contribute to collaborative partnerships
Provide calendar scheduling support
Perform additional duties as assigned
How You'll Work.
Team & Collaboration
Workday Human Resources; Department of Orientation; Commuter Student Involvement; Multicultural Student Affairs; Student Activities; Student Organizations; William R. Butler Center; Shalala Student Center Complex; Gender and Sexuality Studies program
Communication Scope
Written communication; Oral communication
Full Job Description
**_Current Employees:_** If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click [here](https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this [tip sheet](https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf). The Lesbian, Gay, Bisexual, Transgender, Queer/Questioning (LGBTQ) Student Center will contribute to the University’s priority of building a culture of belonging through support and advocacy services, education, training, and social and educational programming. The Center serves as the H.E.A.R.T. of our community. We use a holistic approach to educate and advocate for our LGBTQIA+ students using restorative practices that transform their lives. The Administrative Assistant serves as an essential member of the Student Life team and has direct reporting responsibility to the Director of the LGBTQ Student Center. The department serves as an integral unit within the Division of Student Affairs and works in partnership with the Shalala Student Center Complex and the Gender and Sexuality Studies program. The Center also interfaces and collaborates with departments within Student Life: Department of Orientation and Commuter Student Involvement, Multicultural Student Affairs, Student Activities and Student Organizations, and the William R. Butler Center for Service and Leadership. ## **Primary Duties and Responsibilities:** _Office Management_ * Oversee daily departmental operations, including space management and supply inventory. Responsible for the proper functioning and upkeep of all office systems including but not limited to: the copier, faxes, office computers, phones, television, and staff technology needs within the department. * Serve as the primary contact for inquiries, providing customer service to students, families, faculty, and staff. * Manage departm
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