University Health Network
Higher Education
AdministrativeAssistant
“Administrative Assistant at University Health Network. Skills: Administrative support, Coordination, Program logistics, Microsoft Office. Liaise with registrants and community contacts to arrange site visits. Perform data entry and oversight in Excel spreadsheets”
Industry & Context.
Judgment; Critical thinking; Analytical skills; Resourcefulness to navigate changing priorities and new program development
Required to sit for long periods (up to 6-7 hours daily) while working at a computer
What They're Looking For.
Must Have
3 to 5 years of relevant administrative and/or coordination experience, Proficiency in Microsoft Office applications including Excel, Word, and Outlook, Ability to independently assess the urgency and sensitivity of inquiries and escalate as necessary, Ability to prioritize workload with competing demands from multiple programs, faculty, and students, Required to sit for long periods (up to 6-7 hours daily) while working at a computer, Accuracy and quality checks are major considerations for data entry, communication, and document preparation
Nice to Have
preferably in an educational or program-focused environment, experience with database management or tracking systems
What You'll Do.
Liaise with registrants and community contacts to arrange site visits
Perform data entry and oversight in Excel spreadsheets
Manage a communal email inbox
Provide confidential support to the Centre for Community Health Education team
Liaise with internal departments
Answer and triage student questions
Manage department files
Process expense claim forms
Maintain and record invoices
How You'll Work.
Team & Collaboration
Liaise with internal departments; Support faculty, students, and community partners; Work with a team of professionals
Communication Scope
Excellent written and verbal communication skills; Ability to independently assess the urgency and sensitivity of inquiries and escalate as necessary
Applying for this Administrative Assistant role?
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