University Health Network
Higher Education
AdministrativeAssistant
Neural analysis suggests this role is
optimal for entry candidates.
“Administrative Assistant at University Health Network. Skills: Administrative support, Coordination, Program logistics, Microsoft Office. Liaise with registrants and community contacts to arrange site visits. Perform data entry and oversight in Excel spreadsheets”
Industry & Context.
Judgment; Critical thinking; Analytical skills; Resourcefulness to navigate changing priorities and new program development
Required to sit for long periods (up to 6-7 hours daily) while working at a computer
What They're Looking For.
Must Have
3 to 5 years of relevant administrative and/or coordination experience, Proficiency in Microsoft Office applications including Excel, Word, and Outlook, Ability to independently assess the urgency and sensitivity of inquiries and escalate as necessary, Ability to prioritize workload with competing demands from multiple programs, faculty, and students, Required to sit for long periods (up to 6-7 hours daily) while working at a computer, Accuracy and quality checks are major considerations for data entry, communication, and document preparation
Nice to Have
preferably in an educational or program-focused environment, experience with database management or tracking systems
What You'll Do.
Liaise with registrants and community contacts to arrange site visits
Perform data entry and oversight in Excel spreadsheets
Manage a communal email inbox
Provide confidential support to the Centre for Community Health Education team
Liaise with internal departments
Answer and triage student questions
Manage department files
Process expense claim forms
Maintain and record invoices
How You'll Work.
Team & Collaboration
Liaise with internal departments; Support faculty, students, and community partners; Work with a team of professionals
Communication Scope
Excellent written and verbal communication skills; Ability to independently assess the urgency and sensitivity of inquiries and escalate as necessary
Full Job Description
Position: Administrative Assistant Department: Centre for Community Health Education Status: Temporary Part Time Site: The Michener Institute Salary: $26.02 - $32.52 per hour (To commensurate with experience) Number of Vacancies: 1 (new) The Michener Institute of Education at UHN is Canada's only post-secondary institution devoted exclusively to the applied health sciences professions. Integrated with University Health Network (UHN), Michener offers full-time, part-time, and continuing education programs, committed to providing students with the best experience and best education. Our curriculum is informed by cutting-edge research and clinical innovations, preparing highly skilled allied health professionals to enhance the health of individuals and communities in Ontario and beyond. At Michener, we make healthcare happen. If you want to work with a team of professionals dedicated to the advancement of applied health sciences to enhance the health of individuals and communities in Ontario and beyond, we encourage you to apply for the Administrative Assistant position with The Michener Institute. Reporting to the Head, Centre for Community Health Education, the Administrative Assistant provides comprehensive administrative and coordination support for the development and delivery of community health programs. The role is crucial in facilitating smooth operations, managing program logistics, and providing support to faculty, students, and community partners. The Administrative Assistant works in a constantly changing environment where priorities change daily and at times multiple times throughout the day. Key Responsibilities (including approximate percentage of time): * Liaises with registrants and community contacts to assist in arranging community site visits * Performs data entry and oversight in Excel spreadsheets * Manages a communal email inbox * Duties as assigned to support future programming in the Centre for Community Health Education. * Provides confidenti
Applying for this Administrative Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on SmartRecruiters
- SmartRecruiters often includes a video screening step — check camera and mic permissions.
- Link your GitHub or portfolio directly in the profile section for technical roles.
- Applications may be reviewed by AI scoring before reaching a recruiter — use keywords from the job description.
ANONYMOUS · UNFILTERED
What do employees actually say about University Health Network?
Real rants from real employees. Read before you apply.