AdministrativeAssistant

About Private Health Management Private Health Management (PHM) supports people with serious and complex medical conditions, helping them access the best possible medical care. We guide individuals and families to top specialists, advanced diagnostics, and personalized care. Trusted by healthcare providers and businesses, PHM delivers independent, science-backed insights that help clients make informed decisions and navigate care with confidence. About the Role PHM is seeking an organized, highly-responsive, and dependable Administrative Assistant to support senior leadership across executive, commercial, and finance functions. This early-career role is well suited for a highly motivated and responsive professional who thrives in enabling leaders to operate at their best. In this role, you will manage calendars, coordinate travel and conference logistics, interface with external partners, and provide high-quality administrative and operational support. The role reports through PHM’s Marketing department and offers opportunities for additional exposure to marketing operations, company off-site logistics, and cross-functional initiatives. You will work closely with senior executives and partners across the organization, gaining insight into how a mission-driven, high-growth healthcare organization operates while building skills across executive support, business operations, and marketing. What You’ll Do Enable executive productivity through proactive calendar management, scheduling, and logistical coordination Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment Schedule and prioritize internal and external meetings, proactively resolving conflicts Coordinate domestic and international travel, with an emphasis on conferences and multi-day events Ensure seamless planning and execution of meetings, events, and conference logistics Prepare leaders for meetings with clear agendas, materials, and follow-ups Support