PennTAP
AdministrativeAssistant
“Administrative Assistant at PennTAP. Skills: Office management, Grant management, Marketing support, Financial support. Provide office management. Maintain calendars”
What They're Looking For.
Must Have
Proficient use of Microsoft Office products, Proficient use of Sharepoint, Proficient use of Teams
Nice to Have
Proficient use of SIMBA, Proficient use of SAPConcur, Proficient use of Salesforce, Proficient use of Qualtrics, Mastery of developing Salesforce reports
What You'll Do.
Provide office management
Participate in meetings
Ensure completeness of reports
Ensure accuracy of reports
Ensure grammar of reports
Ensure formatting of reports
Coordinate meeting logistics
Prepare meeting materials
Prepare meeting agendas
Assist with client data collection
Prepare grant reports
Assist with monthly webinar series
Coordinate print orders
Manage collateral inventories
Order promotional materials
Assist marketing staff
Assist with PowerPoint presentations
Provide financial support
Process financial transactions
Purchase office supplies
Complete registrations
Complete certifications
Complete fleet reservations
Complete travel reservations
Complete event registrations
Assist with budget preparation
Follow financial policies
Prepare expense reports
Process PO invoice requests
Process Non-PO invoice requests
Request purchasing cards
Terminate purchasing cards
Direct projects for work study student
Oversee projects for work study student
Provide guidance to work study student
How You'll Work.
Team & Collaboration
Staff meetings; Team meetings; Work study student
Communication Scope
Written communication; Oral communication
Applying for this Administrative Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about PennTAP?
Real rants from real employees. Read before you apply.