Penn State Extension
administrativeassistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“administrative assistant at Penn State Extension. Skills: Administrative support, Customer service, Office management. Assist with county Extension program and events. Provide administrative support for 4-H programs”
Industry & Context.
Solve routine issues
Operate a motor vehicle, Motor vehicle records check
What They're Looking For.
Must Have
High School diploma or equivalent, 1+ years of related experience, Maintain a professional appearance, Exercise sound professional judgment, Ability to work independently, Ability to follow procedures, Excellent communication skills, Excellent phone skills, Excellent organizational skills, Excellent interpersonal skills, Attentive to detail, Handle multiple priorities/deadlines, Exercise discretion with confidential information, Work independently to multi-task, Prioritize workload, Excellent grammar skills, Excellent proofreading skills, Valid driver’s license
Nice to Have
Proficient in internet searches, Proficient in file formatting, Proficient in document retrieval, Proficient in e-mail, Experience in a team environment, Excellent team skills
What You'll Do.
Assist with county Extension program and events
Provide administrative support for 4-H programs
Provide administrative support for Master Gardener programs
Provide customer service
Provide customer relationship support
Coordinate office communications
Coordinate multimedia product development
Coordinate publications
Perform clerical duties
Perform administrative duties
Serve as receptionist
Serve as first-line liaison
Provide general office support
Communicate routine information to staff
Communicate routine information to customers
Communicate routine information to public
Schedule appointments
Assist educators with event planning
Assist educators with event coordination
Manage facility contracts
Coordinate event logistics
Maintain educational resource files
Maintain publication files
Maintain CRM program files
Maintain CRM databases
Generate mass mailings
Prepare mass mailings
Distribute mass mailings
Assist with set-up of off-site workshops
Assist with set-up of off-site classes
Assist with set-up of council meetings
Assist with set-up of special events
Assist Educators with filing documents for grant programs
Assist Educators with filing reports for grant programs
Assist Educators with clerical tasks
Assist Educators with administrative tasks
Support 4-H volunteer programs
Support Master Gardener volunteer programs
Process 4-H registrations
Track volunteer compliance
Process 4-H enrollment
Prepare expense vouchers
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Extension team; Other Administrative Support Assistants
Communication Scope
General information; Prescribed guidelines
Full Job Description
# **APPLICATION INSTRUCTIONS:** * ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please [login to Workday](https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI~*qyZ5PNog5Ug~/cacheable-task/2998$46522.htmld#backheader=true) to complete the[ internal application process](https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ). Please do not apply here, apply internally through Workday. * ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please [login to Workday](https://nam10.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.myworkday.com%2Fpsu%2Fd%2Finst%2F13102!CK5mGhIKBggDEMenAhIICgYI1A0QkwE~%2Fcacheable-task%2F23748%245.htmld%23TABINDEX%3D0&data=04%7C01%7Crkh108%40psu.edu%7C4eae4f0ec9854dd03b6808d9663d0c90%7C7cf48d453ddb4389a9c1c115526eb52e%7C0%7C0%7C637653234648637442%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=wChxz3SXc%2F99%2BgXQFsovztGrTOzodVW2mRVTZHPgZrA%3D&reserved=0) to complete the [student application process.](https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday. * ## If you are NOT a current employee or student, please click “Apply” and complete [the application process for external applicants](https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf). **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see[Notice to Out of State Applicants](https://hr.psu.edu/current-employee/flexible-work-arrangements/out-of-state-notice?utm_source=workday&utm_medium=req&utm_campaign=Oct23&utm_id=out-of-state). ** **JOB DESCRIPTION AND POSITION REQUIR
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