O'Hagan Meyer
Law Practice
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Assistant at O'Hagan Meyer. Skills: Office administration, Client interaction, Scheduling. Greet clients and visitors. Schedule appointments”
Industry & Context.
Troubleshoot office equipment
Lift up to 25 pounds, In-office five days per week
What They're Looking For.
Must Have
Proficient with Microsoft Office Suite, Proficient with Adobe PDF, Excellent interpersonal and customer service skills, Ability to operate and troubleshoot standard office equipment, Ability to work in fast-paced environment, Excellent organizational skills, Attention to detail, Good with computer systems, Able to learn new programs quickly, Excellent verbal and written communication skills
Nice to Have
Aspiring legal assistants, Aspiring paralegals, Aspiring attorneys
What You'll Do.
Greet clients and visitors
Schedule appointments
Assist attorneys and staff
Perform court filings
Maintain internal files
Perform matter related tasks
Distribute incoming mail
Assist with overflow projects
Perform light paralegal work
Keep office areas organized
Keep office areas presentable
Maintain office supply inventory
Replenish office supplies
Assist with presentations
Work with internal firm resources
Update internal case information
File documents electronically
How You'll Work.
Team & Collaboration
Work with attorneys; Work with staff
Communication Scope
Verbal communication; Written communication
Full Job Description
O’Hagan Meyer is seeking to hire a full-time Administrative Assistant for the Fresno, CA office. We are looking for candidates that are outgoing, personable, hospitable and resourceful. The Administrative Assistant will work collaboratively with attorneys and staff of the firm. Recent college graduates are encouraged to apply. Aspiring legal assistants, paralegals or attorneys seeking experience in the legal field are also encouraged to apply. **Duties & Responsibilities:** • Greeting Clients and Visitors • Scheduling and confirming appointments • Assist attorneys and staff with office administrative tasks which may include court filings, internal file maintenance, calendaring due dates and other matter related tasks as assigned • Scanning and distributing incoming mail and deliveries daily • Mailing documents via USPS, USPS Certified, UPS, and FedEx • Assist with overflow projects including typing, formatting, researching, scheduling and coordinating meetings • Copy, scanning and creating binders • Light paralegal work in support of clients the team services • Keeping office areas organized and presentable for guests • Assist with maintaining office supply inventory and replenishing office supplies · Other projects and tasks as assigned · Assisting with virtual and in-person presentations by attorneys · Work with internal firm resources for benefit of attorneys and staff · Updating internal case information in computer tracking software and electronically filing documents. **Requirements** · Proficient with Microsoft Office Suite (Word, Excel and Outlook) · Proficient with Adobe PDF · Excellent interpersonal and customer service skills · Ability to operate and troubleshoot standard office equipment such as telephone, computer, photocopier/printer/scanner (multi-function machines) and postage machine · Ability to work in fast-paced environment · Excellent organizational skills and strong attention to detail. · Must be good with computer systems and able to learn new
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