Neon Aerospace
aerospace
AdministrativeAssistant
“Administrative Assistant at Neon Aerospace. Skills: administrative support, office coordination, executive support. Provide day-to-day administrative support to assigned leaders, teams, or departments, including calendar management, meeting coordination, correspondence, document preparation, and follow-up tracking. Coordinate office and workplace operations, including greeting visitors, managing supplies, supporting shipping and receiving, organizing meetings, and arranging refreshments or busin”
What You'll Achieve.
help keep teams aligned; schedules on track; administrative processes running smoothly; helping teams stay organized against deadlines and recurring tasks; help the team operate more effectively
Industry & Context.
Ability to sit for extended periods, work at a computer, use standard office equipment, and move throughout the office as needed, May be required to work with sensitive business information or in environments subject to export control, ITAR, or internal confidentiality requirements, depending on assignment, Must successfully complete a background check and drug screening as a condition of employment
What They're Looking For.
Must Have
High school diploma or equivalent required, Minimum of 2 years of administrative, office coordination, executive support, or related experience in a professional environment, Experience managing calendars, coordinating meetings, preparing documents, and supporting multiple administrative priorities at once, organizational skills, attention to detail, and ability to follow through on tasks with accuracy and professionalism, written and verbal communication skills, Proficiency with office productivity and collaboration tools such as Microsoft Office or Google Workspace, Ability to handle sensitive and confidential information with discretion, Ability to work effectively in a fast-paced, evolving startup environment, Ability to sit for extended periods, work at a computer, use standard office equipment, and move throughout the office as needed, Must be legally authorized to work in the United States
Nice to Have
Associate degree in business administration, communications, or a related equivalent professional experience may be considered in lieu of a degree, Preferred Experience supporting teams in aerospace, manufacturing, engineering, defense, or other technical environments, Experience with travel coordination, expense support, office management, or onboarding logistics, Experience supporting senior leaders or cross-functional teams in a growing company
What You'll Do.
Provide day-to-day administrative support to assigned leaders
including calendar management
and follow-up tracking
Coordinate office and workplace operations
including greeting visitors
supporting shipping and receiving
and arranging refreshments or business meals
Maintain accurate digital and physical records
and other administrative documentation
Support travel planning
candidate/vendor visits
and other internal or external coordination needs
Serve as a reliable point of contact for administrative requests
routing items appropriately and helping teams stay organized against deadlines and recurring tasks
Assist with AS9100 audit preparation and maintain confidentiality of sensitive business
and program-related information
Identify opportunities to improve administrative processes
and overall team efficiency
Provide flexible cross-functional support as priorities shift in a fast-paced startup environment
Take on additional responsibilities aligned with the scope and level of the role
contributing wherever administrative support can help the team operate more effectively
How You'll Work.
Team & Collaboration
cross-functional coordination; support internal coordination; support cross-functional teams
Communication Scope
written and verbal communication skills
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