AdministrativeAssistant

## Description KUBRA is seeking a highly organized and proactive Administrative Assistant to support our management staff and HR team in ensuring the smooth day-to-day operations of our facility. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, enjoys multitasking, and takes pride in delivering exceptional administrative and operational support. The successful candidate will play a key role in coordinating office activities, supporting employee and facility-related initiatives, maintaining confidential information, and fostering a positive and professional workplace environment.  Please note that this role requires you to work from the office 5 days per week, Monday-Friday. If this sounds like you, we'd love to hear from you! ## How You'll Contribute Provide administrative support to the Facility Manager, management staff and HR Department Reporting and data entry Generate Purchase Orders and requisitions Plan, coordinate, and support internal meetings, employee engagement initiatives, wellness activities, and company events, including managing event logistics, vendor coordination, catering, scheduling, materials preparation, and on-site support. Act as a receptionist and answer the telephone professionally and record and return all messages within 24 hours Maintains customer and employee confidence and protects operations by keeping information confidential Maintain office inventory supplies Prepare correspondence, presentation materials, project planning, and development, and various reports. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. Respond to inquiries from both external and internal contacts and provide direction to appropriate departments for response and when necessary, initiate timely follow-up. Receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention Handle any HR