Keyfactor, Inc.
Computer and Network Security
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid Level candidates.
“Administrative Assistant at Keyfactor, Inc.. Skills: Administrative tasks, Office operations, Document management. Manage administrative duties. Provide support for efficient office operations”
Industry & Context.
Problem-solving; Decision-making
What They're Looking For.
Must Have
High school diploma or equivalent, Familiarity with office management systems, Proficiency in document preparation, Proven experience in direct customers interactions, problem-solving and decision-making skills, Ability to handle confidential information
Nice to Have
Familiarity with Salesforce or other CRM systems
What You'll Do.
Manage administrative duties
Provide support for efficient office operations
Take on complex administrative tasks
Serve as point of contact for departmental staff
Provide guidance on administrative matters
Organize filing systems
Maintain filing systems
Manage supplier portals
Manage customer portals
Update supplier portals
Update customer portals
Support homologation processes
Support customer tenders
Coordinate documentation
Coordinate requirements
Oversee administration of company benefits
Maintain contact with providers
Coordinate between legal team and customers
Support renewal process
Ensure documentation is signed
Ensure documentation is filed
Ensure documentation is updated
Ensure documentation is compliant
Handle maintenance of Salesforce
Handle updates of Salesforce
How You'll Work.
Team & Collaboration
Part of a team
Process & Methodology
Project management
Full Job Description
About Keyfactor Our mission is to build a connected society, rooted in trust, with identity-first security for every machine and human. Keyfactor helps organizations move fast to establish digital trust at scale — and then maintain it. With decades of cybersecurity experience, Keyfactor is trusted by more than 1,500 companies across the globe. We are proud to continually earn recognition as a Best Place to Work, and we achieve that through our amazing people who cultivate our culture as we grow. We hope you will trust your future with Keyfactor! Title: Administrative Assistant Location: Spain; Barcelona (hybrid) Experience: Mid Level Job Function: Administration Employment Type: Full-time Industry: Computer and Network Security About the position The Administrative Assistant manages administrative duties and provides support to ensure efficient office operations. Job Responsibilities Take on more complex administrative tasks, such as project management and process improvement initiatives. Serve as a point of contact for departmental staff, providing guidance and support on administrative matters. Prepare and edit documents, reports, and presentations using Microsoft Office or similar software. Organize and maintain electronic and physical filing systems, with a strong focus on managing the registration and information updates in supplier and customers portals, ensuring data accuracy and compliance. Support in the homologation processes and customers tenders, coordinating documentation and requirements to meet deadlines effectively. Oversee the administration of company benefits, maintaining direct contact with providers to ensure effective management. Coordination between the legal team and customers for contract management. Supporting the renewal process by ensuring that all required documentation is properly signed, filed, updated, and compliant, maintaining accurate records that fully support the process. Handle the maintenance and updates of Salesforce software,
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