Jll
Real Estate
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Junior candidates.
“Administrative Assistant at Jll. Skills: Administrative Management, Tenant Relations, Financial Management, MS Office Suite, PRISM. Manage administrative tasks, tenant relations, financial processes, facilities, and provide operational support in a real estate environment.”
Industry & Context.
Priority management; Organizational skills; Rigor; Ability to work under pressure; Ability to manage multiple tasks
Presence at the office: 5 days per week required. English is required for interactions with external partners outside Quebec.
What They're Looking For.
Must Have
DEC in secretarial studies or office technology. Minimum 3 years of experience in secretarial work or administration. Bilingualism required (French and English), oral and written, with excellent writing skills.
What You'll Do.
Manage administrative tasks
and provide operational support in a real estate environment.
How You'll Work.
Team & Collaboration
Interact effectively with tenants, operations staff, suppliers, and subcontractors. Act as backup to the Manager's Assistant.
Communication Scope
Excellent writing skills
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Adjoint(e) administratif(ve) - Montréal Centre-ville** **Contexte du poste** À titre de premier point de contact avec les clients, locataires et fournisseurs, le/la titulaire personne incarne l'image professionnelle de JLL et assure un accueil de qualité. **Présence au bureau : 5 jours par semaine requis** **Principales responsabilités** **Gestion administrative et coordination** * Planifier les rencontres d'équipe et mandats spéciaux * Préparer et valider les rapports de dépenses * Gérer les documents virtuels et physiques : classement, archivage, arborescence informatique * Préparer, traduire et réviser des documents bilingues (français et anglais) * Gérer l'achat et l'inventaire des fournitures de bureau pour le bureau 320 **Relations avec les locataires** * Concevoir et acheminer des communications claires et professionnelles aux locataires (tests mensuels, fermetures, travaux, urgences) * Répondre aux appels de service via téléphone et plateformes numériques (Building Engine, Prism, [[email protected]](mailto:[email protected])) * Commander les fleurs pour les nouveaux locataires et renouvellements * Participer à l’organisation des activités avec les locataires * Assurer la formation et le soutien des locataires sur la plateforme HB Login **Gestion financière et administrative** * Facturer les services aux locataires mensuellement et gérer la réconciliation des comptes * Créer les bons de
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