Indian River State College
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Assistant at Indian River State College. Skills: administrative support, clerical support, coordinating daily operations, managing reports, managing communications, serving as a key point of contact, supporting Foundation events, enhancing donor engagement, supporting community partnerships. Provide administrative support to senior leadership and associated programs, including scheduling meetings, preparing reports and presentations, maintaining records, and coordinating internal ”
Industry & Context.
light work involving lifting no more than 25 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds., ability to sit, stand, and walk for extended as light work, ability to do substantially all of these activities., ability to do sedentary work, loss of fine dexterity or inability to sit for long periods of time
What They're Looking For.
Must Have
Associate’s degree from an accredited institution or a minimum of two (2) years of relevant clerical/administrative experience in an educational setting., Demonstrate attention to detail, including maintaining clear and professional handwritten communications (including cursive where appropriate)., organizational and time-management skills with the ability to prioritize multiple tasks., Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and ability to learn new software systems., Excellent written and verbal communication skills., Ability to work independently while maintaining attention to detail., Experience handling sensitive information with discretion and confidentiality., interpersonal skills with the ability to interact professionally with faculty, staff, students, and external partners.
Nice to Have
Raiser’s Edge experience preferred, Experience with budgeting, purchasing, and financial reconciliation processes preferred
What You'll Do.
Provide administrative support to senior leadership and associated programs
including scheduling meetings
preparing reports and presentations
and coordinating internal and external communications.
Assist with communications and outreach efforts
including maintaining email distributions and supporting social media engagement using platforms such as Constant Contact and other tools (Raiser’s Edge experience preferred).
Perform a wide range of clerical and office management functions such as data entry
and maintaining organized office systems.
and edit correspondence
and other program ensure accuracy
and timely distribution.
Serve as the primary point of contact for program-related inquiries
responding as appropriate and directing requests to the correct resources.
Coordinate and manage logistics for meetings
and committee activities
including securing venues
and tracking attendance.
Support budget and financial operations by monitoring expenditures
processing purchase requests
and ensuring compliance with funding and institutional guidelines.
Assist with data collection and reporting efforts
and program performance tracking.
Support basic human resources and financial processes
including transaction processing
and report preparation.
Maintain accurate records and databases
ensuring confidentiality and proper documentation practices.
How You'll Work.
Team & Collaboration
Collaborate with staff, faculty, and internal/external stakeholders to support program goals, initiatives, and daily operations.
Communication Scope
Excellent written and verbal communication skills; clear and professional handwritten communications (including cursive where appropriate)
Full Job Description
# Job Description Join a mission-driven team where organization, communication, and community impact come together. The Foundation is seeking a detail-oriented, collaborative professional to support daily operations, donor engagement initiatives, and special events that strengthen connections between the college and the community. This role is ideal for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in creating meaningful support behind the scenes that helps students and programs succeed. ## About Us Indian River State College is a **leading public institution** located on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs. At _**The River**_ _,_ we believe every student’s and employee’s story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that’s supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. **Why Join the River** When you join Indian River State College, you become part of a **forward-thinking and supportive** community where your work truly matters. Your role is more than a job; it’s an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day. **_JOB SUMMARY:_** Under direct supervision, this position provides administrative and clerical support to the Foundation, coordinating daily operations, managing reports and communications, and serv
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