Halton Healthcare
Healthcare
AdministrativeAssistant
“Administrative Assistant at Halton Healthcare. Skills: Administrative support, Reception coverage, Database maintenance. Provide primary reception coverage. Answer phones”
Industry & Context.
Pre-employment medical clearance, Proof of vaccination, Proof of medical exemption
What They're Looking For.
Must Have
2 years of experience in administrative support role, Proficiency in Microsoft Office Suite, Familiarity with meeting management tools, Familiarity with project tracking tools, Superior verbal communication skills, Superior written communication skills, Organizational skills, Time management skills, Capacity to handle multiple projects, Capacity to meet tight deadlines, High degree of discretion, High degree of professionalism
Nice to Have
Experience in a healthcare environment, Experience in a corporate environment
What You'll Do.
Provide primary reception coverage
Respond to donor inquiries
Respond to staff inquiries
Respond to hospital inquiries
Support Vice Presidents with calendar management
Support Vice Presidents with scheduling
Support Vice Presidents with meeting coordination
Support Vice Presidents with expenses
Support Vice Presidents with administrative support
Order office supplies
Maintain office supplies
Order stationery supplies
Maintain stationery supplies
Order Foundation materials
Maintain Foundation materials
Order promotional items
Maintain promotional items
Support donation processing procedures
Coordinate lottery activity
Coordinate lottery reporting
Coordinate gift-in-kind donations
Coordinate office holiday communications
Coordinate office closure communications
Assist with meeting logistics
Assist with event logistics
Assist with room set-up
Assist with follow-up tracking
Prepare presentations
Prepare correspondence
Format correspondence
Prepare confidential documentation
Format confidential documentation
Maintain electronic filing systems
Maintain paper filing systems
Provide general administrative support
Respond to staff inquiries
Assist with Raiser's Edge database maintenance
Assist with gift entry
Support moves management tracking
Support staff sign-up lists
Support special projects
Support organizational initiatives
Perform other duties as assigned
How You'll Work.
Team & Collaboration
Support the team; Support Foundation staff
Communication Scope
Interact with senior executives; Interact with staff; Interact with external stakeholders
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