Guidehouse
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Administrative Assistant at Guidehouse. Skills: Administrative support, Calendar management, Travel coordination, Communication skills. Provide dedicated administrative support. Manage calendars and schedules”
What You'll Achieve.
Achieve high performance goals; Meet deadlines
Industry & Context.
Proactive approaches to problem-solving; Decision-making capability; Use of good judgment; Ability to deal with ambiguity; Reprioritize tasks in response to unexpected changes
Up to 10% travel, Ability to work on-site five days a week, Regular, on-time attendance in-office is critical
What They're Looking For.
Must Have
Ability to work on-site five days a week, 5 years of administrative support experience, Highly proficient in Outlook, Highly proficient in Word, Highly proficient in Excel, Highly proficient in PowerPoint, Ability to learn new software systems when necessary, Ability to establish and maintain working relationships, Effective interpersonal and communication skills (verbal and written), Able to interface with personnel at all levels, Demonstrate proactive approaches to problem-solving, Decision-making capability, Use of good judgment, Ability to achieve high performance goals, Meet deadlines in a fast-paced environment, Proven ability to act with discretion, Maintain complete confidentiality, Clear fit with firm culture and values, Work values, Dependable, Honest, Self-confident, Positive attitude, Sense of initiative, Ability to work with urgency, Polished and professional demeanor, Ability to deal with ambiguity, Reprioritize tasks in response to unexpected changes, Embrace customer-focused culture, Embrace action-oriented culture, Embrace results-driven culture, Willingness and ability to work the hours necessary, Regular, on-time attendance in-office
Nice to Have
Associate’s bachelor’s degree, Experience in a top-tier professional services, Familiarity with PeopleSoft, Familiarity with Costpoint, Familiarity with Workday, Familiarity with Concur
What You'll Do.
Provide dedicated administrative support
Manage calendars and schedules
Prioritize appointments
Coordinate travel arrangements
Prepare weekly expense reports
and prepare correspondence
Conduct basic information searches
Maintain contacts and distribution lists
Promote use of AgilQuest Forum Hotel tool
Promote clean desk policy
Monitor AgilQuest usage daily
Communicate office policy and procedures
Escalate local office issues
Maintain local office equipment
Assist with production requests
Assist with supply orders
Maintain office inventory
Coordinate special events
Coordinate leadership team meetings
Execute special projects
Support client engagements
How You'll Work.
Team & Collaboration
Serve as single point of contact for administrative needs; Provide services demonstrating quality, accountability, and teamwork; Support training others who are less skilled; Interface with personnel at all levels; Establish and maintain working relationships
Communication Scope
Effective interpersonal and communication skills (verbal and written); Able to interface with personnel at all levels
Process & Methodology
Execute special projects
Full Job Description
**_Job Family_ :** Administrative Services ** _Travel Required_ :** Up to 10% **_Clearance Required_ :** None ** _What You Will Do:_** The Administrative Services role provides dedicated administrative support to multiple client-serving Partners and is expected to have a combination of technical and interpersonal skills. They are the single point of contact for the administrative needs of assigned internal customers and provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork. Additionally, they will provide support in relation to the physical office space. These services include but are not limited to: * Effective use of the firm’s core technology applications, as well as develop/demonstrate solid knowledge of firm wide and practice-specific tools, processes, and databases to position themself as an advocate and knowledge resource in these programs and support training others who are less skilled. * Managing calendars, schedules and prioritize appointments, ensuring meetings, deadlines, presentations and other duties are carried out seamlessly. * Coordination of travel arrangements (domestic/international), maintain travel profiles, facilitates last minute itinerary changes (flights, car, hotel, team communications), mapping or providing direction, support in handling passport and visa issues. * Preparation of weekly expense reports as required; follows policies and procedures, resolves auditor inquiries and engagement code reclassifications. * Drafting, editing, and preparing correspondence/presentations, ensuring proper grammar, spelling, formatting/visual design. * Conducting basic information searches (e.g., via internet, internal sites, etc.) and maintains contacts and distribution lists (as needed) * Assisting with promoting the required use of Guidehouse AgilQuest Forum Hotel tool and the clean desk policy within the local office. * Assisting with monitoring AgilQuest usage daily for reservations, check-in pr
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