Fidelity
finance
AdministrativeAssistant
Neural analysis suggests this role is
optimal for Entry candidates.
“Administrative Assistant at Fidelity. Skills: Administrative Support, Procurement, Coordination, Operations. Provide executive and administrative support. Support purchase orders, invoicing and procurement”
Industry & Context.
Ability to solve problems proactively
Current work authorization for Canada is required
What They're Looking For.
Must Have
1–3 years of experience in an executive or administrative assistant required, Experience supporting senior leaders and managing complex calendars, Post-secondary education or equivalent work experience required, organizational skills, High attention to detail, accuracy and follow-through, verbal and written communication skills, Sound judgment, discretion and ability to handle confidential information, interpersonal skills and a professional, service-oriented approach, Ability to work independently, anticipate needs and solve problems proactively, Comfort working with senior leaders, internal partners and external vendors, Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
Nice to Have
Experience with purchase orders, invoices, procurement processes, vendor onboarding or payment follow-up is strongly preferred, Experience in financial services, asset management, marketing or a corporate environment is an asset, Experience with procurement systems, invoice management is an asset
What You'll Do.
Provide executive and administrative support
Support purchase orders
invoicing and procurement
Support Marketing committees
workshops and recurring meetings
Coordinate Marketing operations
events and ad hoc projects
records and team administration
How You'll Work.
Team & Collaboration
Liaise with other Executive Assistants and Administrative Assistants; Act as a central point of contact for administrative requests; Coordinate with Finance, Procurement, Legal, P2P and internal Marketing stakeholders; Comfort working with senior leaders, internal partners and external vendors
Communication Scope
verbal and written communication skills
Full Job Description
# **Job Description** ** _Administrative Assistant_** _**Please note:**_ * _**Current work authorization for Canada is required for all openings.**_ * _**You will be working on a hybrid schedule as part of Fidelity’s dynamic working arrangement.**_ * _**This is a regular, full-time opportunity.**_ * _**The work location for this role is 483 Bay Street in Toronto until approximately late 2026, when the work location will change to the new Mississauga office at 3 Robert Speck Parkway.**_ **Who We Are** At Fidelity, we’ve been helping Canadian investors build better financial futures for over 35 years. We offer individuals and institutions a range of trusted investment portfolios and services - and we’re constantly seeking to find new and better ways to help our clients. As a privately owned company, we boldly embrace innovation in all areas as we continue to grow our business into the future. Working with us means you’ll be part of a diverse and dedicated group of people who make a real difference for our clients and communities every day. You’ll have a wide range of opportunities to grow and develop your career in an inclusive environment where you’ll feel valued and supported to be your best - both personally and professionally. **How You’ll Make an Impact** As Administrative Assistant, Marketing, you will play a key role in keeping Fidelity Canada’s Marketing team organized, responsive and operating smoothly. You will provide administrative, procurement, coordination and operational support to Marketing leaders and teams, helping ensure day-to-day work is completed accurately, efficiently and on time. This is a hands-on coordination role with a strong focus on purchase orders, invoice management, vendor documentation, executive support, committee coordination, meeting logistics and Marketing operations. You will act as a central point of contact for administrative needs, helping resolve issues, coordinate requests and support the smooth operation of a busy, high-pe
Applying for this Administrative Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about Fidelity?
Real rants from real employees. Read before you apply.