211 Broward
Essential community services / Nonprofit
AdministrativeAssistant
“Administrative Assistant at 211 Broward. Skills: Administrative Support, Finance & HR Support, Board & Organizational Support, Operations & Collaboration. Serve as the primary point of contact for visitors, deliveries, and general office inquiries. Answer and route incoming calls in a professional and timely manner”
Industry & Context.
exercise sound judgment in handling sensitive information
Ability to transport oneself for agency business
What They're Looking For.
Must Have
Bachelor’s degree in Business Administration, two (2) years of administrative or office support experience, computer proficiency including Microsoft Office 365, Outlook, and database systems, Demonstrated organizational skills with the ability to manage multiple priorities, Ability to maintain strict confidentiality and exercise sound judgment in handling sensitive information, Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Zoom, Dropbox, and database systems, Knowledge of general office procedures and basic accounting practices, Ability to type a minimum of 50 words per minute, spreadsheet skills, including basic formulas and formatting, Excellent written and verbal communication skills, organizational skills and attention to detail, Ability to manage multiple tasks and meet deadlines, Ability to work independently with minimal supervision, Professional demeanor and ability to interact effectively with staff, clients, donors, and community members, Ability to maintain strict confidentiality of sensitive information, Ability to transport oneself for agency business
Nice to Have
four (4) years of education and/or administrative experience may substitute for Bachelor's degree
What You'll Do.
Serve as the primary point of contact for visitors
and general office inquiries
Answer and route incoming calls in a professional and timely manner
Process all incoming and outgoing mail
Perform clerical duties including copying
and document preparation
Monitor office equipment and order supplies as needed
Run errands and make deliveries to support agency operations
Log all incoming checks and cash into the finance database and confirm deposits
Assist with preparation of bi-weekly payroll
Support human resources functions
including new hire onboarding and orientation
Maintain confidentiality of all financial and personnel records
Assist with annual monitoring processes and audits
Prepare materials for Board of Directors and committee meetings
Attend monthly Board meetings and prepare accurate meeting minutes
Support Board committees and special projects as needed
Act as liaison between staff and the agency’s outsourced IT provider
Assist with fundraising activities and agency-wide initiatives
Participate as a member of the disaster response team
supporting agency preparedness during emergencies
Perform additional duties as assigned to support organizational needs
How You'll Work.
Team & Collaboration
support leadership; maintaining effective communication across the organization; works closely with the Chief Financial & HR Officer; contribute positively to a collaborative work environment; Communicates clearly and professionally with a wide range of stakeholders; Takes initiative and works independently while supporting a team; interact effectively with staff, clients, donors, and community members; Act as liaison between staff and the agency’s outsourced IT provider; Participate as a member of the disaster response team
Communication Scope
Excellent written and verbal communication skills; Communicates clearly and professionally with a wide range of stakeholders
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