University of Miami
Education
AdministrativeAssistant-AcademicandAlumniServices
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administrative Assistant - Academic and Alumni Services at University of Miami. Skills: Administrative support, Academic services, Alumni relations. Provide administrative support to academic and alumni services. Manage calendars and schedule meetings”
Industry & Context.
What They're Looking For.
Must Have
Bachelor's degree or equivalent experience, 3+ years of administrative experience, Proficiency in Microsoft Office Suite
Nice to Have
Experience with university systems, Familiarity with alumni relations
What You'll Do.
Provide administrative support to academic and alumni services
Manage calendars and schedule meetings
Coordinate event logistics
Maintain accurate records and databases
Prepare reports and correspondence
Assist with alumni engagement initiatives
Serve as a point of contact for students
Process forms and applications
Manage office supplies and equipment
How You'll Work.
Team & Collaboration
Academic departments; Alumni relations team
Communication Scope
Written communication; Verbal communication
Full Job Description
**_Current Employees:_** If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click [here](https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this [tip sheet](https://my.it.miami.edu/wda/erpsec/tipsheets/ER_eRecruiting_ApplyforaJob.pdf). The University of Miami School of Communication has an exciting opportunity for a full time Administrative Assistant to work in Coral Gables, FL. Reporting to the Manager Programs, Academic Affairs, the Administrative Assistant, Academic and Alumni Services assists with the clerical, operational and financial functions of the Office of Academic and Alumni Services at the School of Communication. Primary Responsibilities**:** * Coordinates travel with the Associate Dean for recruitment. * Coordinates and facilitates school tours. * Providing administrative support to members of the office, including drafting, editing, filing, printing, copying and scanning documents, and management of mass mailings from the office. * Plans and manages office service activities such as reception, telephone, mail, fax, e-mail, copying equipment, and the purchasing, receiving, and storing of office supplies. * Maintains calendar, types, provides routine and general clerical support which may include student service, reports, and statistics. * Answers telephones, take messages, answers routine questions, and transfer calls to appropriate individuals. * Greets visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs. * Creates reports which vary throughout the year assigned by the Associate Dean. * Orders office supplies and promotional materials, maintaining inventory of supplies and promotional materials, ensuring forms are available for students and advisors. Supporting Responsibilities: * Lead the work assignments of othe
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