University of Miami
AdministrativeAssistantAcademicandAlumniServices
“Administrative Assistant - Academic and Alumni Services at University of Miami. Coordinate travel with the Associate Dean. Coordinate and facilitate school tours”
What They're Looking For.
Must Have
High School Diploma or equivalent, Minimum one (1) year of relevant work experience, Knowledge of routine office practices and procedures, Knowledge of simple data processing and transmission principles, Ability to utilize computerized information systems, Ability to read and decipher data on source documents, Ability to enter and verify information with accuracy and speed, Ability to understand and follow oral and written instructions, Proficiency in word processing, spreadsheet and presentation software
Nice to Have
Bachelor's degree preferred, Two (2) years of progressive related experience preferred
What You'll Do.
Coordinate travel with the Associate Dean
Coordinate and facilitate school tours
Provide administrative support to office members
Manage mass mailings from the office
Plan and manage office service activities
and store office supplies
Provide routine and general clerical support
Answer routine questions
Transfer calls to appropriate individuals
Greet visitors and callers
Handle visitor and caller inquiries
Direct visitors and callers to appropriate persons
Create reports assigned by the Associate Dean
Order office supplies and promotional materials
Maintain inventory of supplies and promotional materials
Ensure forms are available for students and advisors
Lead work assignments of other support staff
Oversee student employees
Direct work of student employees
Provide guidance to student employees
Assist in leading the school’s organization
Coordinate meetings for student organization
Gather information throughout the year for student organization
Maintain student engagement for student organization
Compose correspondence
Select standardized correspondence formats
Provide ancillary support to related areas
Design surveys based on process
Analyze survey findings
Provide recommendations based on survey findings
Assist the Associate Dean with Scholarship submissions
Create flyers for Scholarship submissions
Send routine notifications for Scholarship submissions
Gather applications for Scholarship submissions
Assist in planning department events
Assist in execution of department events
Applying for this Administrative Assistant - Academic and Alumni Services role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about University of Miami?
Real rants from real employees. Read before you apply.