AdministrativeAssistant

It's a great feeling to work for a company that does so much good for others around the world! **Education:** Required: High school diploma or GED equivalent. Preferred: Associate's degree **Experience:** Required: 2 years of administrative experience with advanced skills in Microsoft Word and Excel Preferred: Experience managing multiple databases and filing systems **Licenses/Certifications:** None **Supervises:** None **Job Summary:** The administrative assistant is responsible for clerical support to the program director and other staff members which includes telephone reception, office management, and data entry while maintaining compliance with agency policies and procedures and established state/federal standards and requirements. **Essential Functions:** 1\. Administrative Tasks: a. Accept and screen incoming communications. b. Assist with intake processes. c. Data entry and maintenance of client information. d. Manage case files. e. Manage purchasing and inventory. f. Assist with budget tracking. g. Type and design documents. h. Coordinate travel arrangements. i. Support staff with administrative tasks. 2\. Communication and Collaboration: a. Work with various staff members and stakeholders. b. Attend meetings and trainings. c. Provide community outreach. 3\. Client Services: a. Provide follow-up activities with clients and families. b. Maintain familiarity with community resources. c. Provide 24-hour on-call services (FAYS and HOPES). **Measurable Deliverables:** 1\. Maintain accurate records and documentation. 2\. Submit reports and requisitions on time. 3\. Attend required trainings. 4\. Maintain office equipment and supplies. 5\. Track budgets and expenses. 6\. Provide support to staff and clients. 7\. Meet federal and state regulatory guidelines. 8\. Demonstrate the ability to: a. Respond sensitively and competently to the service population’s cultural and socio-economic characteristics. b. Communicate effectively in writing and verbally in English. c.