AdministrationCoordinator

At Headlands Research, we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion. GENERAL DESCRIPTION Okanagan Clinical Trials is seeking a fulltime Administration Coordinator in Kelowna, BC. Successful applicants will have a positive attitude, a desire to work as efficiently as possible, and excellent communication skills. As Administration Coordinator, you will provide general administrative and clerical support as required, as well as assist in accounting functions such as petty cash maintenance and accounts payable. KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: Greet clients Ensure office is presentable Answer, screen, and forward incoming calls Manage patient database Perform client reminder calls, follow-up calls, and scheduling as required Ensuring all Accounts Payable invoices are entered daily Manage occasional accounts receivable invoice Process stipends and generate cheque runs and distribution Perform office errands Update social media Request and reconcile monthly statements from select vendors Review documents for accuracy and completeness and working on spreadsheets Provide support to the controller and management and perform other duties as assigned Maintain historical records by scanning, uploading, and filing documents Meeting Minutes / Agenda Ordering supplies as required EDUCATION, EXPERIENCE AND SKILLS REQUIRED: Minimum of 2 years experience in accounts payable/ receivable is preferred Number and data accuracy Attention to detail and superb organizational skills Interpersonal and time management skills, and ability to prioritize Proficient in Excel, Word, and Outlook Excellent at relationship building Excellent ver