takealot. com
online retailer
AdministrationController
Neural analysis suggests this role is
optimal for Mid candidates.
“Administration Controller at takealot. com. Skills: process management, cross-functional coordination, vendor/stakeholder management, operational metrics, resource planning, continuous improvement. Maintain and oversee DC operational manning. Collaborate with finance to track expenses”
What You'll Achieve.
Ensure all Purchase Orders are reconciled at the end of the month; Ensure Monthly Supplier Statement are Cleared; Ensure a clean, safe, and well-organized working environment; ensure safety compliance; ensuring timeous and accurate delivery; ensure efficiency in the packaging/consumable department; ensuring all payments are made on time to suppliers; align with Operations
Industry & Context.
problem-solving abilities
What They're Looking For.
Must Have
Grade 12, 3 years in a Distribution Centre Admin/financial institution working environment, People management experience
Nice to Have
Diploma or Certificate in Office Administration/Finance/other
What You'll Do.
Maintain and oversee DC operational manning
Collaborate with finance to track expenses
Capture all invoices for consumables
Reconcile Purchase Orders
Clear monthly supplier statements
Assist with budget process preparations
Oversee record keeping of time and attendance
Ensure data validation in Jarrison
Ensure accurate staff changes
Send timesheets and payrolls on time
Apply 5S principles in office spaces
Manage office access control systems
Order employee uniforms
Coordinate quality control of PPE
Compile quarterly/monthly forecasts
Share forecasts with suppliers
Requisition of delivery
Monitor packaging inventory levels
Update usage report daily
Record deviations on deliveries
Record supplier meetings performance
Create Purchase Orders
Make payments to suppliers
Analyse general ledger accounts
Update daily dashboards for Management
Capture weekly ad-hoc invoices
Maintain efficient operations within DC Admin
Manage Administration and finance
Manage procurement process
How You'll Work.
Team & Collaboration
Collaborate closely with the finance department; Correspond with the Finance team; Collaborate with packaging/consumable controllers; work in teams to create solutions
Communication Scope
Effective communication skills, both verbal and written
Full Job Description
takealot.com, South Africa's leading online retailer, is looking for a highly talented Administration Controller to join our team in Kwa-Zulu Natal. We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great. This position reports to the DC Finance and Admin Manager Your responsibilities will include: Admin Finance Support Diligently maintaining and Overseeing of DC Operational Manning Requirements Collaborate closely with the finance department to track and manage expenses related to the Distribution Centre Capture all invoices for consumables, stationery, uniform, labour, and any other ad hoc invoices. Ensure all Purchase Orders are reconciled at the end of the month and accrual relating to the month are actioned. Correspond with the Finance team where information is required for suppliers e. g. remittances, Non-payments, Urgent Payments. Source Supplier: When there is no current supplier Assist with sourcing process Obtain quotes on same specification Assist with sourcing process Obtain quotes on same specification required by DC manager Ensure Monthly Supplier Statement are Cleared, all invoices for the DC has been Captured in financial systems, Assist with ad-hoc team responsibilities including the Budget Process preparations. Annual Budget process & long-term planning Month end reporting on all DC expenditure with reports to finance Office Management Oversee record keeping and reporting of time and attendance, and ensure data is accurate. Ensure validation of Data in Jarrison - Loading and terminations Ensure accurate Staff Changes Ensure Timesheets and Payrolls are sent on time Ensure a clean, safe, and well-organized working environment through the ap
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