takealot.com
Retail
AdministrationController
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Administration Controller at takealot.com. Skills: Operational Manning, Expense Management, Supplier Sourcing, Time and Attendance. Maintain and oversee DC operational manning requirements. Collaborate with finance department to track expenses”
Industry & Context.
Analytical thinking
Flexible hours, Overtime as needed
What You'll Do.
Maintain and oversee DC operational manning requirements
Collaborate with finance department to track expenses
Capture invoices for consumables
Reconcile purchase orders at month-end
Action accruals relating to the month
Correspond with Finance team for supplier information
Source suppliers when none exist
Obtain quotes on same specification
Clear monthly supplier statements
Capture all DC invoices in financial systems
Assist with ad-hoc team responsibilities
Assist with budget process preparations
Report on DC expenditure monthly
Oversee record keeping of time and attendance
Ensure data accuracy in Jarrison
Ensure accurate staff changes
Send timesheets and payrolls on time
Apply 5S principles in office spaces
Manage office access control systems
Maintain accurate employee access records
Oversee ordering of employee uniforms
Coordinate quality control of PPE
Support smooth running of Admin office
Compile quarterly/monthly forecasts for suppliers
Ensure accurate and timely delivery
Monitor packaging inventory levels
Update usage report daily
Record deviations on deliveries and quality
Record monthly supplier meeting performance
Provide insights on usage and spend
Collaborate with packaging/consumable controllers
Create purchase orders
Ensure timely payments to suppliers
Assist with month-end financial reporting
Analyse general ledger accounts
Assist with budget compilations
Assist with RFP and RFQ processes
Update daily dashboards for management
Capture weekly ad-hoc invoices
How You'll Work.
Team & Collaboration
Cross-functional teams; Finance department; Packaging/consumable controllers
Full Job Description
takealot.com, South Africa's leading online retailer, is looking for a highly talented Administration Controller to join our team in Cape Town. We are a young, dynamic, hyper growth company looking for smart, creative, hard-working people with integrity to join us. We offer a market related, Total Remuneration Package which allows full flexibility according to your needs, a great work environment and a promise that you won’t be bored as long as you are prepared for a challenge and want to build something great. This position reports to the :DC Finance and Admin Manager Your responsibilities will include: Admin Finance Support Diligently maintaining and Overseeing of DC Operational Manning Requirements Collaborate closely with the finance department to track and manage expenses related to the Distribution Centre Capture all invoices for consumables, stationery, uniform, labour, and any other ad hoc invoices. Ensure all Purchase Orders are reconciled at the end of the month and accrual relating to the month are actioned. Correspond with the Finance team where information is required for suppliers e. g. remittances, Non-payments, Urgent Payments. Source Supplier When there is no current supplier Assist with sourcing process Obtain quotes on same specification required by DC manager Ensure Monthly Supplier Statement are Cleared, all invoices for the DC has been Captured in financial systems, Assist with ad-hoc team responsibilities including the Budget Process preparations. Annual Budget process & long-term planning Month end reporting on all DC expenditure with reports to finance Temp Labour and Office Support Oversee record keeping and reporting of time and attendance, and ensure data is accurate. Ensure validation of Data in Jarrison - Loading and terminations Ensure accurate Staff Changes Ensure Timesheets and Payrolls are sent on time Ensure a clean, safe, and well-organized working environment through the application of 5S principles in office spaces. Manage offic
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