Shiji Group
Hospitality Technology
AdministrationAssistant(TemporaryAssignment)
Neural analysis suggests this role is
optimal for not-applicable candidates.
“Administration Assistant (Temporary Assignment) at Shiji Group. Skills: Office administration, Workplace support, Administrative support. Support daily office functioning. Keep office professional and organized”
Industry & Context.
On-site presence required
What They're Looking For.
Must Have
Previous experience in office administration, Previous experience in workplace support, Experience working in an international environment, Experience working in a corporate environment
Nice to Have
Exposure to procurement, Exposure to contract administration, Exposure to internal procedures, Experience supporting a hybrid office environment, Experience supporting a flexible office environment
What You'll Do.
Support daily office functioning
Keep office professional and organized
Keep office welcoming
Serve as point of contact
Support front-of-house activities
Help with reception tasks
Prepare meeting rooms
Prepare shared spaces
Support use of shared resources
Monitor office condition
Report maintenance needs
Follow up on building topics
Coordinate office services
Coordinate cleaning services
Coordinate maintenance requests
Coordinate office supplies
Ensure office is ready for use
Support ordering of services
Support ordering of supplies
Coordinate communication with suppliers
Coordinate communication with service providers
Assist with contract administration
Keep documentation organized
Support office purchase processes
Support supplier cooperation processes
Provide administrative support to team members
Provide administrative support to managers
Support calendar coordination
Support meeting coordination
Support internal bookings
Prepare meeting agendas
Prepare meeting materials
Prepare meeting logistics
Assist with administrative tasks
Support internal communication
Organize internal initiatives
Organize team activities
Keep communication channels clear
Keep communication channels organized
How You'll Work.
Team & Collaboration
Cooperating with different people; Cooperating with different teams; Internal communication across teams
Communication Scope
Written communication; Spoken communication
Full Job Description
Shiji is a global technology company dedicated to providing innovative solutions for the hospitality industry, ensuring seamless operations for hoteliers day and night. Built on the Shiji Platform—the only truly global hotel technology platform—Shiji’s cloud-based portfolio includes [Property Management System](https://www.shijigroup.com/daylight-pms), [Point-of-Sale](https://www.shijigroup.com/infrasys-pos), [guest engagement](https://www.shijigroup.com/reviewpro-reputation), [distribution](https://www.shijigroup.com/horizon-distribution), [payments](https://www.shijigroup.com/astral-payments), and [data intelligence](https://www.shijigroup.com/twilight-data-ai) solutions for over 91,000 hotels worldwide, including the largest chains. The best hotels run on Shiji — day and night. We are looking for a well-organized and proactive Administration Assistant (temporary assignment) to support the day-to-day running of our office and provide administrative support to employees and managers. This role will support office operations, help keep the workplace organized and welcoming, and assist with administrative, facility, and supplier-related tasks. Key Areas of Responsibility: Office Operations & Workplace Experience * Support the daily functioning of the office, helping to keep it professional, organized, and welcoming * Serve as a point of contact for employees, visitors, and external partners * Support front-of-house activities, including welcoming visitors and helping with reception-related tasks * Help ensure meeting rooms and shared spaces are prepared and ready for use * Support the use of shared office resources, such as desks and parking spaces ect Facilities & Infrastructure * Help monitor the office condition and report maintenance or repair needs * Follow up on building-related topics together with the landlord and service providers * Coordinate basic office services, such as cleaning, maintenance requests, and office supplies * Help ensure the office is ready
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